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3. The Staff Liaison is the point of contact for all City operations related <br />to the Board. The Staff Liaison will bring in any additional City staff as <br />necessary for Board projects. <br />4. The Staff Liaison or the City's Communications Division will create all <br />memos, marketing, and outreach materials for the Board. Board <br />members shall not use City logos or letterhead without City approval. <br />5. Board members shall not create social media accounts on behalf of <br />the Board or speak on social media on behalf of the Board or City. <br />6. Board members will only contact their Staff Liaison through a <br />dedicated City email address, office phone, or cell phone (including <br />texting) and will not contact the Staff Liaison through their personal <br />emails, social media, or personal cell phones. <br />B. ADVOCACY: <br />1. Board members will go through proper channels when advocating for <br />Board projects. <br />2. Board members will adhere to all regulations of the Fair Campaign <br />Practices Act as they relate to City elections. <br />C. MEETINGS: <br />1. Board members will attend all meetings, to the best of their ability. If <br />a Board member cannot attend a meeting, the member will send <br />communication via email to the Staff Liaison with as much advance <br />notice as possible. <br />2. If a Board member would like an item on an agenda, the member will <br />reach out in advance to the Staff Liaison and the Chair. Topics not <br />included on the agenda may not be discussed at a meeting per the <br />City Charter. <br />3. Board members will meet all packet deadlines as established by the <br />Staff Liaison and the City Clerk's Office. Items that are late may be <br />postponed to a later meeting. <br />Louisville Board & Commission Rules of Procedure page 9 <br />Adopted November 6, 2023 <br />