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CITY OF LOUISVILLE <br />PURCHASING POLICIES <br />CONTENTS <br />OBJECTIVE 3 <br />USE OF POLICY 3 <br />SECTION I - DEFINITIONS 3 <br />SECTION II - PURCHASING LEVELS 5 <br />SECTION III - PURCHASE REQUISITIONS 6 <br />TYPES OF PURCHASE REQUISITIONS 6 <br />PETTY CASH REQUISITIONS 6 <br />PURCHASE REQUISITIONS 6 <br />SECTION IV - PURCHASE ORDERS 6 <br />EXEMPT ITEMS 7 <br />PURCHASE ORDER AMENDMENTS 7 <br />SECTION V - BIDDING 8 <br />TYPES OF BIDS 8 <br />INFORMAL BIDS/QUOTES/PROPOSALS FOR PROJECTS UNDER $50,000 8 <br />COMPETITIVE BIDS FOR PROJECTS OVER $50,000 9 <br />BONDING REQUIREMENT 13 <br />EXAMPLES OF BONDS 14 <br />INSURANCE REQUIREMENT 14 <br />BIDDER LIST AND BID EVALUATION 14 <br />COOPERATIVE PURCHASING 15 <br />ANNUAL CONTRACTS 15 <br />INTEGRATED PROJECT DELIVERY CONTRACTING PROCESS (DESIGN -BUILD) 15 <br />SECTION VI - SOLE SOURCE PURCHASES, LOCAL VENDOR PURCHASES AND ETHICS 16 <br />SOLE SOURCE PURCHASES 16 <br />PURCHASE IN THE AMOUNT OF $5,000 TO $9,999 16 <br />PURCHASE IN THE AMOUNT OF $50,000 OR MORE 17 <br />LOCAL VENDOR PREFERENCE 17 <br />ETHICS IN CITY CONTRACTING 17 <br />SECTION VII - PURCHASING DURING EMERGENCY OR DISASTER CONDITIONS 18 <br />SECTION VIII -CHECK REQUESTS 18 <br />PAYMENT REQUESTS 18 <br />SECTION IX - DISPOSAL OF SURPLUS PROPERTY 19 <br />POLICY 19 <br />PROCEDURE 20 <br />SECTION X - PURCHASING CARD PROGRAM 20 <br />CARD ISSUANCE 21 <br />LIMITATIONS AND RESTRICTIONS 21 <br />LOST OR STOLEN CARDS 21 <br />RECONCILEMENT AND PAYMENT 21 <br />DISPUTED OR FRAUDULENT CHARGES 22 <br />SALES AND USE TAX 22 <br />LOSS OF PRIVILEGES 22 <br />SECTION XI - PURCHASING RULES FOR SPECIFIC EQUIPMENT 23 <br />HARDWARE AND SOFTWARE 23 <br />SECTION XII -FEDERAL FUNDING 23 <br />PURCHASES UTILIZING FEDERAL FUNDS 23 <br />SECTION XII - IMPORTANT LINKS 24 <br />2 <br />