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Exhibit 1 <br />CITY OF LOUISVILLE <br />Required <br />Process & <br />Forms <br />Approvals <br />Amendments & <br />Change Orders <br />SECTION II - PURCHASING LEVELS <br />< $50.00 $50.01 - <br />$4,999.99 <br />Purchasing Purchasing <br />Card or Card or Check <br />Petty Cash Request <br />Requisition <br />Form <br />Supervisor Department <br />Director or <br />Designee <br />$5,000 - <br />$9,999.99 <br />1. A minimum <br />of three (3) <br />telephone or <br />email <br />bids/quotes/ <br />proposals <br />2. Contract as <br />appropriate <br />3. Purchasing <br />Card or Check <br />Request <br />Department <br />Director or <br />Designee <br />$10,000 - <br />$49,999.99 <br />1.A minimum <br />of three (3) <br />written <br />bids/quotes/ <br />proposals <br />2. Contract as <br />appropriate <br />3. Purchase <br />Requisition <br />4. Check Request <br />PURCHASING POLICIES <br />$50,000 - <br />$99,999.99 <br />1. Bid Process as <br />outlined in this <br />Policy <br />2. Contract <br />approved by <br />City Manager <br />3. Purchase <br />Requisition <br />4. Check Request <br />1. <br />2. <br />3. <br />4. <br />$100,000 & > all <br />purchases <br />Bid Process as <br />outlined in this <br />Policy <br />Contract approved <br />by the City Council <br />Purchase <br />Requisition <br />Check Request <br />City Council approval required if project not in the annual <br />budget. <br />Department <br />Director or <br />Designee, & <br />Finance Director <br />Department <br />Director, <br />Finance Director, <br />& City Manager <br />Department Director, <br />Finance Director, <br />City Manager & <br />City Council <br />Increases greater than 10% or more than $10,000 (excluding any contingency) <br />require additional approval <br />Additional Considerations: Any proposed purchase in the following categories shall require City Council approval: <br />• Any request for proposal for professional services as defined over $100,000 <br />• Any sole source item over $100,000 <br />• Any item over $50,000 that is more than 10% over the approved budget <br />• Any item with policy implications not previously addressed and resolved by City Council. Further, every City employee <br />responsible for approving any contract —regardless of the dollar amount —shall refer to the City Manager for consideration <br />any contract they believe may have such policy implications. <br />• All bids/quotes/proposals are public information and can be released to the <br />public following bid award. The City may determine to not release trade secrets <br />or other confidential commercial, financial or personal information. <br />• Retain all bids/quotes/proposals for a minimum of three years as required by <br />retention schedule. <br />• One original signed contract must be submitted to Central Records at <br />CentralRecords@LouisvilleCO.gov or contact the City Clerk's Office with <br />questions. <br />5 <br />