City Council Agenda and Packet 2025 05 06

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SUBJECT: PROS Long -Range Plan & Trails Master Plan DATE: MAY 6, 2025 DEVELOPMENT PROPOSAL: Not Applicable PAGE3OF5 ANALYSIS: A majority vote from Council is needed to award and execute a consulting contract with DTJ in the amount of $375,500 for the purpose of completing the PROS Long -Range Plan and Trails Master Plan projects. Approval would also authorize staff to spend up to an additional $24,500 on additional services and/or contingency needs for a total not -to - exceed $400,000 between the combined planning projects. Council should consider that both plans are vital to the success of the PROS Department, and its divisions, as they will establish guiding documents to inform resource investments and aspects of planning, operations and department management for the next decade. The previous PROS Department plan was completed in 2012 and is therefore overdue for its typical 10-year update — particularly in light of the significant events that have occurred since its completion including the 2013 flood, 2021 Marshall Fire, COVID pandemic and significant transitions in both City and Department leadership. Furthermore, as outlined in Title 4 of the Louisville Municipal Code, the Open Space Advisory Board is tasked with overseeing the adopted Trails Master Plan, however such plan has not been previously completed as a standalone resource, and this will serve as the opportunity to complete this particular planning process for the first time. 2025 COUNCIL WORK PLAN: The PROS Long -Range Plan and Trails Master Plan are listed in the Core Services section of the 2025 work plan. These plans incorporate Council's EDI lens with planning strategies focused on community engagement which listens to all voices and obtains direction for the collective community's needs and desires. Environmental sustainability is at the forefront of the planning effort with a lead consultant who integrates such philosophy into their daily practice and a dedicated environmental sub -consultant to advise and direct all aspects of both plans. FISCAL IMPACT: Budgeted?: Yes As outlined below, the City currently has $300,000 allocated to the PROS Long -Range Plan and an additional $100,000 specifically for the Trails Master Plan. The $300,000 originated in the 2024 budget in the fund previously known as Fund 201 — Open Space & Parks. It was placed into this shared fund with the intention of being used for the overall PROS Department Long -Range plan, including components for all four PROS divisions. CITY COUNCIL COMMUNICATION 6