Cultural Advisory Board Agenda and Packet 2025 10 08

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Arts Advisory Board Agenda September 3, 2025 Page 2 of 4 e. We're going to fully utilize our budget this year, which is fantastic (and a product of us being an advisory board), and next year's planning is already underway f. For 2026: i. The board will continue to advise and assist in planning events and suggesting artists and performers for the World Music Series and Summer Concert Series ii. The budget will probably be the same - we will likely not have wiggle room for larger events iii. Plan to formalize staffing events in the future - using calendars and spreadsheets, signing up to volunteer, taking the lead on event setups, etc. iv. We will still brainstorm, but it will take less time since the big events are already established v. If we want to have five summer concerts, we'll probably need to find a sponsor. Our responsibility as board members will be to find potential sponsors, possibly initiate conversation, but the city will seal the deal vi. Sarah: can we have a formal document about how to talk to potential sponsors? Iris: good plan, we'll come back to this later in the meeting vii. We are still responsible for the art grants (five $2000 grants) - we'll touch on this at our October meeting, open for proposals in December viii. Note: JR will be gone for three weeks starting next Tuesday 7. Staff Report (Iris) — Report 20 minutes a. Update on 2025 Arts & Events projects i. Labor Day: thank you to board members who helped at Senior Dinner, 150/250 group in parade ii. Senior Dinner: served over 250 seniors, 40-50 prizes, many thank yous and praise iii. At least 1600 people in the parade, 50 vehicles, 60 horses! (note: good idea to put horses at the end) iv. Someone counted the three main blocks - at least 500-600 people on each block v. Fall Festival: 40+ food and craft vendors, first beer garden