Library Board of Trustees Minutes 2011 03 10 APPROVED

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~ ÉÊ0ÈÊÉÉ ÈÇ VII.Ongoing Business A.Book Drop in Superior Beth reported that Matt Magley, Superior’s Town Manager, had selected a book drop and cart manufactured by Kingsley that would cost approximately $3,600. Beth indicated that an amendment to the IGA was not planned and that the purchase had been approved and did not need to be presented to the City Council. However, the City would be receiving a written agreement from the Town of Superior acknowledging all the particulars. A series of issues were then discussed and the Board unanimously agreed that it would be in the best interests of all parties and publics to keep this process as transparent as possible and to request that the IGA be amended and brought before City Council. Wording for this amendment has already been approved by City Attorney Sam Light. Understanding that reinstating this process will impact the timeframe for placing the book drop in Superior, Jeannie will follow-up with Malcolm Fleming to convey the Board’s request. B.On The Same Page (OTSP) Program Beth reported on progress made by the Programming Committee, which has identified several events, and the Publicity & Marketing Committee, which is in the initial stages of logo development with a graphics company in Lafayette that is donating their work for the project. At this time, it appears that the program announcement will take place at the end of July. Beth reported on a variety of other possibilities for programs and exhibits, including a photo exhibit from the FDR museum that might be available. Beth noted that use of the exhibit was free of charge but that shipping costs would have to be covered. Speakers have been slated but it might be advisable to have another option or two. Cassandra had the name of a speaker that she will forward to Eileen Patrick who is on the OTSP steering committee. Beth noted that both the Louisville and Lafayette library foundations have pledged $3,000. C.Library User Survey The Board unanimously agreed to table discussion on this agenda item until the May meeting. VIII.New Business A.Policy Review: Collection and Acceptable Use of Computer Resources As agreed at the January 2011 meeting, the Board will begin a review of the Library’s policies. Beth distributed suggested revisions to the Collection policy for the Board’s review. After a brief discussion and some minor changes, the Board unanimously agreed to the changes. Final review and adoption are scheduled for the May meeting. Beth noted that the Acceptable Use of Computer Resources policy contained more background information than is now necessary in light of changes and current understanding of the Internet that did not exist in 2005 when the policy was last reviewed. Beth will make suggested revisions to this policy and present them to the Board for an initial review at the May meeting. The Board unanimously agreed. ~ // ~//ÁÅÉ0ÂÊÊÈÃ ÇÊÇÇÇÅÆÂÉÅ//ÇÊÇÇÇÅÆÂÇÇ%$//1~1