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Finalpreparation andthe actualevent(week oftheevent) <br />4. <br />Be suretocheckinwithyourtalentandanyoneelse(e.g.a soundengineer) neededtomakethe <br />eventtake place.ContactKathy M. orJulieS.afew daysinadvanceifyouare usingtheArt <br />Center,toarrangeto havethechairsand/or stageset up.Ask peopleto stackthechairsalong <br />thewallafterward. <br />Coordinateyourrefreshments.Wegenerally provide somethingfortheadultconcerts, but not <br />thechildren’sevents.We havetwocontainersforfilteredwaterthatyoucanfill,andalimited <br />selection ofteasthatneedsto be periodicallyreplenished.Checktheinventoryaday ortwo <br />beforeyour show.Wehavean urnthatis used(only!)toheat hotwaterfortea. TheKing <br />Soopersat 95thandS.Boulderwill providea $10 or $20 giftcardifyoupresentthemwiththe <br />“donationrequestletter”(givethemanLCC businesscardtooifyouhaveone).Youmustedit <br />theletterforyou purposes, signitwithKathyMartin’s name,andinitialthe signature.Youcan <br />usethisto buycookies or otherrefreshments.DoNOTtakethislettertoanyotherKing <br />Soopers.Ifyoucangoduringaweekday,youaremorelikelytoget $20asthe nightmanagers <br />generally do not haveauthorityto donatemorethan $10.KeepyourreceiptstogivetoJustine. <br />Youcanalso solicitcoffeeand otherrefreshmentsfrom otherlocal businesses. Many <br />businessesarewillingifthey don’tgetaskedtoofrequently(i.e.morethanabout once per <br />month).Be suretocoordinateyourrequestswithanyoneelsewhois putting on aneventwithin <br />afewweeksofyours. <br />Vic’s hasagreedtokeepsponsoringtheCoffeehouseConcertsindefinitely, but doesn’twantto <br />do othereventsanymore. TheHuckleberry(SteveLembke:steven@thehuckleberry.com)isa <br />good betforcookiesandmaybeevenchai.SusanhasgottenBittersweettosponsorthe <br />ChamberConcertsandDragonfly hasexpressedinterestin helping outinthe past.Don’t <br />expectanyoneto deliver;arrangeto picktherefreshments up. <br />I usually show up 2-1/2 hours before showtimeforaCoffeehouseConcertorConcertinthe <br />Parktomakefinalarrangements,coordinateset up, andletthetalentintotheLCA. <br />Itis helpfulto have other volunteerstocollectmoneyatthe doorwhileyou seetolastminute <br />needs. Make surethatMaryan,Justine, orAndyis presenttowriteacheckifyou needto pay <br />theartists.Inthe unlikelyevent(exceptforConcertsinthePark) someonemakesmorethan <br />$600,youmust havethem signaW-9 so thecitycan sendthema 1099attheend oftheyear. <br />Be suretoacknowledgeyour sponsorsincludingtheSCFDinfront oftheaudience! <br />PayingtheArtist(s): <br />Ifyouchargeadmission,be suretoleave $300 inthecash box;there should have beenthat <br />muchintherewhenyoupickedit up.Keepthe bills small sincethismoneywill be usedto <br />makechange($100in onesand $200 infivesisgood)atthe nextevent. <br />Arrangeto haveMaryan,Justine, orAndyatyoureventtowriteacheckforthetalent(orget <br />oneinadvance).NEVERPAYANYONEWITHCASH-we needthe papertrailforSCFD. <br />Handthe box offtothe next user orto Maryan or Justineifthereare no upcomingevents. <br />PDFcreatedwithpdfFactory trialversionwww.pdffactory.com <br /> <br />