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Cultural Council <br />MeetingMinutes <br />DATE <br />Page 2of 6 <br />d.Puttingbookkeepingjobout tobidfornextmonth;councilmemberswho <br />knowofbookkeeperspleaseforward theirinformation/getbid <br />3.President’sReport:Maryan <br />a.Maryanaskedtheboard topleasefollow theprocessfordepositslips: <br />b.Eventprotocol <br />i.Providedescriptionofevent toJulieKovashsoshecansendemail <br />toouremaillist;copyMerydithMuth tobeplacedonthewebsite <br />ii.Providesamedescriptiontoeachofthemediacontactsonourlist; <br />Andy tosendoutlistofmediacontactswherewepublicizeevents <br />PleaseaddDBAtoyourlist. <br />iii.Pleasesendminutesto Kathywhenyouseethecallforagenda <br />items;pleasecc:Maryan <br />iv.Actionitemsfromminutesshouldbesenttoboardmemberssowe <br />allrememberourcommitments <br />v.Maryanwillsend theletter to take toretailersforcookies/coffee <br />c.Danyelle to takeoverFacebookpage;needs training; Kathywillhelpby <br />sendingFBrequirements theCityCouncildeveloped <br />d.Maryanstillworkingonfindingabank/negotiatingwithabankthatwillgive <br />uscreditcardprocessing forfree.Willalsoinvestigate Paypal. Possibility <br />ofusingthecity’screditcardprocessing,fornon-donationcharges.LAA <br />hascreditcardmachinewemaybeabletoborrow,forspecificevent. <br />Creditcardprocessingcangothroughthecityfornon-donation,and <br />Kathy toaskfinancedepartmentwhat theirpolicyis. <br />e.ArtHub: <br />i.Susanwent tomonthly ArtHubmeetingandwillcontinuetoattend <br />theiradhocmeetinginpartasarepresentativeoftheCultural <br />Council.Shewillbebringingbackideasforus todiscuss.Board <br />agreedweneedrepresentationatthesemeetings,wherelotsofthe <br />town’sarteventsarediscussed.Onebenefitofattending the <br />meetingswouldbenotschedulingconflictingevents.Maryan <br />remindedtheboardtopleasenotscheduleeventsfor thefirst <br />Fridayofthemonth,whentheyarehaving theirevents. <br />ii.Loriisaskingifwecouldprovide/helpprovidemusicfor thefirst <br />FridayopeningsatArtUnderground. Someof themusicwouldbe <br />at ArtUnderground;boarddiscussedthelimitationsofproviding <br />entertainmentforafor-profitbusiness.Wecan’tbeinvolvedin <br />anything that’sgoingtogenerateprofitsfora for-profitbusiness. <br />Maryansuggested thatperhapsEmmacouldrunwith thisrequest. <br />Emmatofollowupwith Susanregardingmusic for ArtHubevents <br />4.Events <br />a.CoffeehouseConcertcominguponFriday;Emma, BrettandLynnto <br />volunteerandhelpAndy. <br />th <br />b.April 8istheCantrells; Andystillneedsvolunteerstohelpthatevening <br />c.April2is theChildren’s Storytellingevent;Danyelle togetthecashbox <br />fromAndy;putoutthedonationjug <br />PDFcreatedwithpdfFactory trialversionwww.pdffactory.com <br /> <br />