Golf Course Advisory Board Agenda and Packet 2011 07 18

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Golf Course Advisory Board Minutes 6-20-2011 Page 2 of 3 board deleted six questions and added two to make a survey of twenty questions. Tom is also working with Survey Monkey on different methods of distributing our survey. He will update us at the next meeting. Facebook Demonstration – 2. Perry updated the board on our Facebook status. Everything is set-up and running and, we, as a board need to get the word out to let people know to “like us” on Facebook. Community Involvement- 3. Lisa reported that the Street Faire booth on th June 17 was a positive experience and great exposure for the board. Joe suggested that Lisa talk to Meredyth Muth about the possibility of participating in another Street Faire. She will start organizing the volunteer programs at Coal Creek. Measurement Recommendations – 4. Cary was absent. Best of Breed data collection – 5. Sandy reported that he is receiving some data back from the golf courses he has contacted and will follow up on the ones that have not responded. He also pointed out that the Peak Players loyalty program is a great value to it’s members. Item VII – City Staff update on City actions Fairway Suites interest- 1.Joe Stevens stated that he had a meeting last month with Fairway Suites executives and says that there is definitely merit to continue dialogue to explore different ideas and options. i) The City would like to have a meeting in September with the GCAB, Fairway Suites Executive and members of City Council at the Coal Creek Golf Course. Coal Creek Clubhouse Architectural update- 2. Jeff Van Sambeek was to review preliminary architectural clubhouse options but was unable to attend the meeting. Status of the RFP responses for golf course improvement plan- 3. Joe has had a tremendous response back on the RFP request. The RFP’s were distributed to each board member to review and score. Joe asked to th have our reviews in by June 24, 2011. Status of “Event Center” study – 4. The board discussed the need for an event center and if there is a true payback for having a banquet facility. Ken asked the question “Is it worth doing?” More discussion is needed on this subject. CIP plan for golf course – 5. Joe stated that he hopes to advocate for a CIP project for the Clubhouse.This is an ongoing project. Item VIII – WGP update on January thru May 2011 measurements and plans for next month- Major initiatives at Coal Creek. e.g. bunker sanding, landscape 1. schedule, club house interior repairs- Eric reported that the bunkers are being updated with new sand and that the green side bunkers are priority. The landscape project is still in the works, the roof is sealed and fixed. Eric was also happy to report that rounds are falling into what they