Golf Course Advisory Board Agenda and Packet 2011 08 15

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Golf Course Advisory Board Minutes 7-18-2011 Page 2 of 3 Project Goals - 2.The goals of the proposed renovations are to reorient the interior of the clubhouse to improve traffic flow, utilization, and improve efficiency of overall business operations including pro shop, dining, and kitchen work. Item VII – Board discussion on club house architect proposal Discussion 1.– Centered around various recommendations, including moving pro shop to west side of building, a variety of options re: the orientation, size and shape of the kitchen, loading/unloading/delivery access, trash pickup location, and ADA compliance. Also discussed was the potential of expanding and upgrading the kitchen to support a more extensive menu and the potential for Friday and Saturday night business. Most felt that maintaining a successful restaurant of that nature was unlikely. Cost 2.– According to Mr. Van Sambeek, the total cost of the renovations discussed would cost about $300,000. After some discussion, it was agreed that cost could go up considerably depending on the finish materials. Motion 3.– The Golf Course Advisory moved to direct Western Golf Properties to work with Lodestone Design Group to maximize clubhouse operating efficiencies within the footprint of the schematic presented and in concert with the overall vision and goals for the intended usage. Perry Nelson moved. Rob Lathrop seconded. Motion passed 6-0. Review process 4. – Ken Gambon and Rob Lathrop agreed to review the updated plans on or around August 8, 2011, and, pending their approval, to forward the plans to the GCAB board for a final vote. Item VIII – RFP process on golf course improvement plan Overview - 1.Joe Stevens stated that a meeting was scheduled for July 21, 2011 for all RFP finalists to present to a committee of various city officials, including two members of the GCAB. The goal for the meeting was for the committee to make a recommendation of the top selection by the close of the meeting. Joe would then take the committee’s recommendation to City Council in early August. Item IX – Fairway Suites update and plans/schedule Update 1.–According to Joe Stevens, the City had not heard from Fairway Suites and, therefore, he had no update. Joe did mention that the City was in information gathering mode. Item X – Course activities/actions since last meeting and planned through August Golf course condition 1. - Eric Jensen provided an update on bunker maintenance, saying the all greenside bunkers were in good shape and