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w <br />PAGE FOUR <br />SUBJECT: DISCUSSION /DIRECTION - 2012 PROPOSED BUDGET <br />DATE: OCTOBER 11, 2011 <br />32 -hour Head Lifeguard Position (currently Temporary Part Time employees with no <br />benefits) — This is a 32 hour a week lifeguard that would be scheduled for opening and <br />daytime hours. Currently, those hours are filled with Temporary Part Time employees. These <br />hours are the City's most challenging hours to fill and the Recreation Center has experienced <br />a high level of turn over within these hours. Often employees that are available to work during <br />those times are looking for more hours beyond the allowed 29 hours for part time employees, <br />or are looking for jobs that provide benefits. The cost for recruiting and training part time <br />employees to fill these hours is an added expense to both Parks and Recreation and Human <br />Resources. Adding a 32 -hour Lifeguard during these hours will provide recruitment savings <br />as well as added stability in staff that will increase the safety of the aquatics area. <br />CIP Manager - This position would administer and oversee the Capital Improvement Program <br />for the City. Specifically the position would direct, plan, organize, and coordinate all programs <br />and activities related to the CIP including budgetary oversight and reporting activities. The <br />City frequently over the years has had numerous carryover CIP projects due to a number of <br />issues, but certainly coordination and available resources have been a factor. This position <br />would facilitate and manage the CIP projects /budget and would be singularly focused on <br />project delivery. Currently, CIP projects are facilitated by the individual departments and <br />those projects that are multi - departmental often have no clear project leader. The City Shops <br />is just such a current example. Additionally, the leads often do not have the construction <br />management experience to adequately address contract issues and timely maintenance <br />concerns that may arise from construction /contract deficiencies. Additional facility examples <br />where a CIP Manager may have been helpful in focusing efforts /addressing building issues <br />include the Skate Park, Police /Court Building, Library and City Hall. Lastly, as the City <br />increases its CIP budget significantly over the next few years in the proposed budget, these <br />issues will only be more acute and need attention. This could also result in contract <br />management and consulting services to accommodate the demand, necessitating a <br />significant unforeseen cost at a later date. This position would not be funded out of the <br />General Fund. <br />FISCAL IMPACT: <br />Proposed 2012 Budget Implications <br />RECOMMENDATION: <br />Recommend changes as proposed by City staff, to be included in the October 18, 2011 <br />Budget Public Hearing Documentation. <br />ATTACHMENTS: <br />A) Revised 2012 Proposed Budget — Summary by Programs and Funds <br />B) Revised Capital Improvements Plan, 2012 -2016 <br />C) Power Point Presentation <br />D) Police Employee to Citizen Ratios for Boulder County Municipalities and Other <br />Colorado Cities of Similar Population <br />5 <br />