Horticulture and Forestry Advisory Board Agenda and Packet 2012 01 05

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Participation in Government e City of Louisville City Government en- courages citizen involvement and partici- pation in its public policy process. There are many opportunities for citizens to be informed about and participate in City activities and decisions. All meetings of City Council, as well as appointed Boards and Commissions, are open to the public and include an opportunity for public comments on items not on the agenda. No action or substan- tive discussion on an item may take place unless that item has been specifically listed as an agenda item for a regular or special meeting. Some opportunities for you to participate include: Reading, and inquiring, about City Council activities and agenda items, and attending and speaking on topics of interest at public meetings The City Council meets as follows: • Regular meetings are generally held on the first and third Tuesdays of each month at 7:00 PM in the City Council Chambers, located on the sec- ond floor of City Hall, 749 Main Street; • Study sessions are generally held on the second and fourth Tuesdays of each month at 7:00 PM in the Library Meeting Room, located on the first floor of the Library, 951 Spruce Street; • Regular meetings are broadcast live on Com- cast Cable Channel 8 and copies of the meeting broadcasts are available in DVD formats in the City Manager's Office beginning the morning fol- lowing the meeting; • Regular meetings are broadcast live and archived for viewing on the web. You can find a link to the web broadcasts from the home page of the City's web site at www.LouisvilleCO.gov. • Special meetings may be held occasionally on specific topics. Agendas will be posted a mini- mum of 48 hours prior to the meeting. Meeting agendas for all City Council meetings, other than special meetings, are posted a minimum of 72 hours prior to the meeting: *Agendas are posted at the following locations: • City Hall, 749 Main Street • Police Department /Municipal Court, 992 West Via Appia • Recreation /Senior Center, 900 West Via Appia • Louisville Public Library, 951 Spruce Street • City web site at www.LouisvilleCO.gov • Meeting packets with all agenda - related materials are available 72 hours prior to each meeting and may be found at these locations: • Louisville Public Library Reference Area, 951 Spruce Street, • City Clerk's Office, City Hall, 749 Main Street, • City web site at www.LouisvilleCO.gov You may join the City Council e -mail and receive electronic summaries of City Council actions at regular and special meetings and discussion at study sessions. Visit the City Council page on the City's web site (www.LouisvilleCO.gov) and follow the instruc- tions to register. After they are approved by the City Council, meet- ing minutes of all regular and special meetings are available in the City Clerk's office and on the City's web site (www.LouisvilleCO.gov). Information about City activities and projects, as well as City Council decisions, is included in the Com- munity Update newsletter, mailed to all City residents and businesses. Information is also often included in the monthly utility bills mailed to City residents. Communicating Directly with the Mayor and City Council Members Contact information for the Mayor and City Council members is available at (www.LouisvilleCO.gov), as well as at City Hall, the Louisville Public Library, and the Recreation /Senior Center. You may e -mail the Mayor and City Council mem- bers directly at CityCouncil@LouisvilleCO.gov. Mayor's Town Meetings and City Council Ward Meetings are scheduled periodically. These are in- formal meetings at which all residents, points of view, and issues are welcome. These meetings are advertised at City facilities and on the City's web site (www. LouisvilleCO.gov). Mayor or City Council Elections City Council members are elected from three Wards within the City and serve staggered four -year terms. There are two Council representatives from each ward. The mayor is elected at -large and serves a four - year term. City Council elections are held in Novem- ber of odd - numbered years. For information about City elections, including running for City Council, please contact the City Clerk's Office, first floor City Hall, 749 Main Street, or call at 303.335.4571. -3-