Golf Course Advisory Board Agenda and Packet 2012 01 09

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Open Government Training The City Charter requires each member of a board or commission to participate in at least one City-sponsored open government training at least once every two years. The City Managers Office arranges for open government training We also keep records of who has attended and who needs to attend to stay current on the training. Please let us know if you need the records for The Charter requires the City to prepare an Open Government pamphlet each year and distribute copies to all members of boards and commissions. Managers Office distributes copies each December for you to supply to your board members. Section 4-16 of the Home Rule Charter Conflicts of Interest If any board members have a possible conflict of interest regard work items, the Code of Ethics dictates that person fullydisclosure the conflict, not participate in the discussion, and leave the room during the discussion. If you think one a member may have a conflict of interest, please contact the City Manager office for further discussion and direction. Section 5of the Home Rule Charter E-mail We all use email frequently to discuss items with board members; however e-mail should never be used by board members to discuss board business.-mail discussions are the same as having a private electronic meeting. All business should be discussed in an open meeting after having been noticed property on the agenda. Do not use e-mail as a substitute for a meeting or meeting discussion Do not send e-mails with mixed public/private communications In matters of public business, do not say in an e-mail what you would not say in a public meeting (or what you would not like to read in t have read to you in a deposition, etc.) E-mails concerning public business may also be public records The bottom line is that e-mail should be used to distribute information to members, but not for discussion. Section 4-5 of the Home Rule Charter Public Involvement Page 3