Cultural Council Agenda and Packet 2012 02 29

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• Question #5: Mission Statement – List organization's current official mission statement. If mission has changed since your last application, please provide the previous mission statement in the space provided. • Question #7: Last Year's Funding – Make sure to answer this question specific to the county in which you are currently applying. The county name will auto - populate at the end of the sentence as a reminder. • Question #8: Evaluate the quality and impact of programs – This could be quantitative, qualitative or both. • Question #10: Organization has deficit and /or debt —You must answer this question if operating expenses exceed operating revenues in #2 and /or the organization has debt. Otherwise, enter NA. • Question #11: Educational Programs – Please note this question includes all educational programs regardless of whether they take place with schools or not. • TIP: Although the narrative questions remain similar as in prior years, county cultural council members expect due diligence on the part of applicants to provide timely and accurate answers tailored to the county in which the grant is being requested. Questions #14-#21 – Board of Directors and Current Staff These boxes will expand as needed and allow you to paste complete lists of the organization's Board of Directors and Current Staff. • Board list must include (in order): Name, Position on the Board, Email Address, Phone Number, and Profession /Expertise they bring to your organization. • Current Staff list is to include (in order): Name, Email Address, Phone Number, Position or Title, and Full, Part-time, or other status (such as volunteer status). Only include those volunteers who serve in a formal staff capacity. • NOTE: Like last year, data on volunteers, volunteer hours, paid positions, and contracted positions are included in the 2012 Grant Application instead of the 2012 Final Grant Report. Questions #22 -#26 – Activities and Attendance • For the purposes of this grant application, the terms Activities and Attendance are defined here: • Activities – Events that are promoted and open to the public or serve specific constituencies of the District and are related to the production, exhibition and presentation of science and /or culture which fulfill the organization's mission; i.e. exhibits, performances, educational programs, workshops, and lectures. • NOTE: See specific County Guidelines for additional requirements on "activities" in each county. • Attendance –The number of people served by an organization's activities such as audience members /attendees. In some cases this may include the participants in the activity. Examples: organizations such as performing arts or visual arts may include the performers or those present while exhibiting art or science projects, as attendees, if the organization's mission includes providing performance and /or exhibit opportunities. • NOTE: In completing the application, organizations will need to know the number of occurrences for each activity (example, a class that it offered once a week for twelve weeks results in 12 occurrences). When counting attendance for these occurrences it does not matter whether or not the same individuals attend each session. • Reminder: Activities in Douglas County that take place in Castle Rock and Larkspur are "Outside the District." Activities outside the District are not fundable according to SCFD statute. Question #22: Detail of Activities The details of an organization's Activities and Attendance must refer to the most recently completed fiscal year, the current fiscal year, and projections for the upcoming fiscal year. The details to be included each year are: public activities taking place in all counties within the district, as well as those taking place outside of the district during the indicated year. Activities must be grouped, summarized and totaled by county. These pages will be used to track the attendance at programs and activities an organization conducts over three years. • Applicants may either use the chart provided or submit separate activity records from each county. 2012 Application Directions 12 -21 -2011 4