City Council Agenda and Packet 2012 02 28 SP

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COUNCIL COMMUNICATION TO: FROM: DATE: SUBJECT: MAYOR AND CITY COUNCIL MALCOLM FLEMING CITY MANAGER FEBRUARY 28, 2012 LOCAL EMERGENCY PREPAREDNESS — CITY COUNCIL TABLE TOP EXERCISE ORIGINATING DEPARTMENT: POLICE DEPARTMENT SUMMARY: On February 28 Mike Chard, Director of the Boulder Office of Emergency Management (OEM), will conduct a tabletop exercise for the City Council and senior staff. The following is from Director Chard's exercise description: Event Philosophy The environment during the exercise is supportive and focuses on learning and facilitation of discussion. OEM will fully disclose all the exercise elements to prepare participants and help everyone become familiar with the process and expectations. Facilitation Plan The first order of business will be an orientation process to make sure all participants know the scenario information and expectations. OEM will present a detailed description of the scenario storyline to give the background of the event. The timeline for the entire event including each scenario section will be presented and serve as the agenda for the time allocated for the tabletop exercise. Finally, OEM will outline the present scenario conditions and this is when the tabletop exercise will begin, roles assumed, and discussion facilitated based upon the assumed facts and conditions. At various stages as the tabletop proceeds, OEM will "inject" new information about the scenario to increase the complexity. The total number of injects will not be overwhelming in scope nor so great that they flood the process and destroy any group dynamics. Each scenario section it will be communicated clearly. After all scenario sections are completed, OEM will facilitate a short critique to capture essential lessons learned. Purpose The purpose of the exercise is to provide an opportunity through scenario based discussion to examine the formulation of policy, communications, and coordination L SUBJECT AGENDA ITEM LOCAL EMERGENCY PREPAREDNESS — 6 CITY COUNCIL TABLETOP EXERCISE 9