City Council Study Session Agenda and Packet 2012 01 24

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COUNCIL COMMUNICATION TO: MAYOR AND CITY COUNCIL FROM: MALCOLM FLEMING, CITY MANAGER DATE: JANUARY 24, 2012 SUBJECT: UPDATE ON COAL CREEK GOLF COURSE IMPROVEMENT PLAN ORIGINATING DEPARTMENT: PARKS & RECREATION SUMMARY: On August 2, 2011 City Council awarded a contract to Herfort Norby, 100 East Street, Suite 200, Chaska, Minnesota for professional services to develop a Coal Creek Golf Course Improvement Plan at a cost not to exceed $27,250.00. Kevin Norby will provide an overview of the Golf Course Improvement Plan at the January 24, 2012 study session in anticipation of pending approval and adoption by City Council. The Golf Course Advisory Board (GCAB) has worked very closely with staff and Herfort Norby to identify, evaluate, and develop a plan that will address issues and infrastructure challenges at Coal Creek. Kevin Norby and his team have engaged stakeholders through interviews, surveys, and public meetings to gather, review, analyze, and prioritize data. The consultants recommendations include a six (6) phase improvement plan with an emphasis on tree removal and replacement, new irrigation system, bunker renovation(s), tee renovations, drainage improvements, cart path repair, converting some high maintenance turf to lower maintenance areas, improved practice facilities, pond liners, and bathroom, storm shelter, signage and related golfer amenities on the course. A copy of the draft Golf Course Improvement Plan was previously shared with the City Council and is dated December 19, 2011. FISCAL IMPACT: The City's 2012 Capital Improvement Plan includes $233,000 for some contemplated improvements to Coal Creek pending findings and recommendations from the Golf Course Improvement Plan and concurrence from the GCAB. The Golf Course architect estimates that implementation of phase 1 will cost between $222,000 - $260,000. The total cost to implement all six (6) phases of the plan is estimated to cost between $4,380,048 and $5,678,416 excluding Clubhouse improvements /renovations. Funding has not been identified to implement phases two (2) through six (6). RECOMMENDATION: Mayor and City Council provide comments to the consultant, the GCAB and staff that can be incorporated into a final recommendation to be presented to City Council on February 7, 2012. ATTACHMENT(S): 1. Herfort Norby Presentation Materials 2. GCAB Summary Materials E SUBJECT UPDATE ON COAL CREEK GOLF COURSE IMPROVEMENT PLAN 2 AGENDA ITEM 11