City Council Study Session Agenda and Packet 2012 02 13

Home Browse Search

PAGE TWO SUBJECT: DISCUSSION — PUBLIC ACCESS STATION MANAGEMENT CONTRACT DATE: FEBRUARY 13, 2012 2. Continue PEG funding with a new contract The City could issue a Request for Proposals (RFP) for a Public Access contractor in March. Any qualified non - profit (as defined in the RFP), including the current contractor, could submit a proposal. Whichever contactor wins the contract would then be eligible for the 50% of the PEG fees the current contractor receives. Additional questions to be decided: 1. What should be done with the current PEG money the City is holding for CCTV? As you know there have been issues with CCTV being in compliance with the contract. The issues related to the contract and how they were resolved are: A. The lack of CCTV's reporting to the City. The contract requires that CCTV provide the City with three reports as follows: a. By October 31 of each year CCTV will provide the City with an Annual Budget and Work Plan for the following fiscal year. 2011 report submitted 10/31/11. b. By March 15 of each year CCTV shall submit an annual report for the preceding fiscal year. 2011 report was submitted in full 5/20/11 c. CCTV shall submit to the City a fiscal audit by a certified public accountant at least every three years. CCTV hired Jean Maria Zambrano, CPA, to complete a full audit of the organization. This included auditing records back to 2006. The audit letter and financials were completed 9/12/11. B. The composition of the CCTV Board of Directors. The contract requires that the board be primarily comprised of residents of the City of Louisville. The 2010 and 2011 boards of CCTV did not have members who live in Louisville. Currently, 50% of the board members live in Louisville. This was achieved by reducing the size of the board to four people, two of whom are Louisville residents. The most recent set of CCTV Bylaws staff has states that the board shall have no more than 11 members, but they do not give a required minimum number of members. The Bylaws themselves are not subject to City approval, but rather are approved by members of CCTV. As CCTV is technically in compliance with the contract, they have requested that the money be released to them Whether or not the Council wants to continue PEG funding, there are several options for allocating the money the City is currently holding, including: 15