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CL <br />ITY OF OUISVILLE <br />PP <br />URCHASING OLICIES <br />SECTION V  BIDDING <br />Bidding procedures are used to provide vendors the opportunity t <br />vendor response, to meet City Charter and City Code requirements, to meet Colorado <br />statutory requirements applicable to the City, and to promote competitive prices from <br />vendors for the purchase of capital equipment and other items of <br />value. The City Manager and Department Directors reserve the right to call for <br />competitive bids without regard to amount. As used herein, bidding shall include <br />requests for bids, requests for proposals, requests for qualifications, and/or statements <br />of qualifications. The responsible Department Director shall determine when bidding <br />procedures shall utilize a request for bids, request for proposa <br />qualifications, as appropriate. <br />All purchases of goods or acquisition of services above $25,000 and all purchases of <br />cars, trucks, and heavy equipment shall require competitive bidding procedures unless <br />otherwise required by the City Charter, City Code or state statute applicable to the City. <br />Exemptions to this policy are bids obtained through the specific processes listed below <br />in State and Other Allowed Bids and Sole Source Purchases. <br />TYPES OF BIDS <br />INFORMAL BIDS/QUOTES/PROPOSALSFOR PROJECTS UNDER $25,000 <br />All purchases within the financial parameters of $2,500 to $24,999 shall require informal <br />bidding procedures. <br />For purchases between $2,500 and $9,999 the requesting department shall <br />obtain and document a minimum of three (3) verbal quotations.If three (3) <br />quotations are not obtained, valid justification must be provided with the <br />purchase requisition and approved by the Department Director and Finance <br />Director; <br />For purchases between $10,000 and $24,999 the requesting department <br />shall use a contract and obtain and document a minimum of three (3) written <br />quotations. If three (3) quotations are not obtained, valid justification must <br />be provided and approved by the City Manager; <br />Notwithstanding the above requirements, Department Directors or the City <br />Manager may require a competitive bid process for any project regardless of <br />the amount. <br />: (unless otherwise <br />STEPS TO COMPLETE AN INFORMAL BID/QUOTE/PROPOSAL <br />stated, the responsibility for these steps falls on the requesti <br />a)Develop specifications/information. Upon finalization of the <br />specifications, prepare any documents required by the informal bid; <br /> 9 <br />