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CL <br />ITY OF OUISVILLE <br />PP <br />URCHASING OLICIES <br />financial or personal information. Bid documents shall contain the <br />following information: <br />Where the bidder can obtain bid documents; <br />Any costs of bid documents; <br />Bid submittal deadline; <br />Date, time and location of bid openings; <br />Any bond or insurance requirements; <br />Any special requirements; <br />A statement to the effect that the City reserves the right to <br />reject any and all bids, and to accept the bid deemed to be the <br />lowest cost and a reliable and responsible bidder; <br />General conditions; <br />Minimum specifications; <br />Bid proposal form; <br />Delivery date or completion date; <br />Period of bid validity; <br />Bidder/proposer must sign the Prohibition Against Employing <br />Illegal Aliens at the time of submitting the bid and verify that <br />bidder/proposer is lawfully present in the United States, if <br />applicable. <br />c)Departmentswill be responsible for obtaining at least three (3) <br />bids/proposals if available. If three (3) bids/proposals are not <br />obtained, valid justification must be provided and approved by <br />the City Manager; <br />d)Conduct the public bid opening per the advertised bid opening <br />date (if required). Any bids received after the specified time will <br />be returned to the bidder. These bids may need to be opened in <br />order to process a return of the bid; <br />e)Evaluate the bid results and determine which bid serves the Citys <br />best interests. If the recommended vendor has not submitted the <br />low bid, provide justification for the higher bid; <br />f)Reports: <br />If under $50,000, prepare a report for the City Manager listing <br />the preferred vendor and justification; <br /> 11 <br />