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CL <br />ITY OF OUISVILLE <br />PP <br />URCHASING OLICIES <br />k)Complete Purchase Requisition and forward to the Finance <br />Department; <br />l)Finance Department issues a Purchase Order; <br />m)Final payment notices are published by the Department two (2) <br />times in the newspaper for all improvement projects (over <br />$50,000). <br />:(unless otherwise <br />STEPS TO COMPLETE A REQUEST FOR QUALIFICATIONS <br />stated, the responsibility for completing these steps falls on the requesting <br />department). <br />a)Develop minimum qualifications for project. Upon finalization of the <br />specifications, determine any special requirements the vendor mu <br />have. See bonding and insurance requirements listed below; <br />b)The RFQ may be mailed or emailed to identified vendors and shall be <br />posted on the Citys web site (www.LouisvilleCO.gov); <br />c)Prepare the request for qualifications. All documents received in <br />response to the RFQ become public information upon completion of <br />the RFQ, except that the City may determine not to disclose trade <br />secrets or other confidential commercial, financial or personal <br />information; <br />d)Once all RFQs are evaluated and the list of qualified vendors i <br />determined, a bid request or RFP for the specific project can be <br />prepared and the above steps shall be followed with those specific <br />vendors. <br />BONDING REQUIREMENT <br />Bonds shall be executed on forms prescribed or approved by the C <br />review by the City Attorney, as to form, and State of Colorado law. Normally, bonding <br />should be usedonly on critical or complex purchasing actions. The Citymay declare the <br />purchasing of any standard items of commerce and services from s <br />professions, which are not altered or customized to unique City <br />exempt from bonding requirements. <br />EXAMPLES OF BONDS <br /> The bid bond requirement may be satisfied by receipt of a certified <br />BID BONDS: <br />bank check or a bid bond. The bid security is submitted as guarantee that the bid <br />will be maintained in full force and effect for a periodof thirty (30) calendar days <br />after the opening of bids or as specified in the solicitation documents. If the <br />supplier/contractor fails to provide the bid security with the bshall be <br />deemed non-responsive.The bid bond shall be at least 10% of the vendors bid <br /> 14 <br />