Historic Preservation Commission Agenda and Packet 2012 09 17

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Historic Preservation Commission Meeting Minutes August 20, 2012 Page 3of 10 Stewart asked about the non-historically sized window. Barlow stated he will keep the window the same size as it currently is but will be made to look more age appropriate. Tucker Qualls inquired about the $5,000 and when it could be spent. Stewart stated the $5,000 is not required to have a match. Koertje stated the $5,000 has a more general range forwhich the money may be used. Tucker stated he would like to use the $5,000 for the deteriorating fascia at the rear of the structure. Robert Qualls stated he would like to get the windows installed before the bad weather hits. Comments Stewart stated he appreciated how this request is the first to fall under our new Resolution No.2, Series 2012. He added he was impressed with the scope of work and how the package balanced out. Watson was concerned with the contingency request. He stated the bid should bea fixed bid price. Robinson stated the contingency is needed for unforeseen items which may be uncovered and must be approved by staff upon review and approval. Stewart stated the contingency allows the applicant a little flexibility to work on unforeseenitems and not have to come back to Council or HPC. Watson stated he would rather be conservative as to how the HPF money may be used. Public Comment – John Leary stated he would like to see the contingency issue discussed further because in the past the contingency has been an automatic add on. He would rather see more of a reasoning behind the need for a contingency. Commission Comments - Stewart stated the contingency issue has always been there but in the past the grants have only been an estimate and the contingency has been something to provide a buffer for unforeseen issues. Watson stated he would rather the owner to absorb some sort of risk on themoney we are already providing.