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CL <br />ITY OF OUISVILLE <br />PP <br />URCHASING OLICIES <br />Independent Contractor  any person having a contract with the City for specific work <br />as defined in the contracts scope of work. <br />Invitation to Bid  A bidding process requesting bids submitted based on specifications <br />for certain work included in the invitation. <br />Over Budget Expenditures - Expenditures which have exceeded the total amount of <br />budget by line item, department, or fund. <br />Professional Services  Those services within the scope of the practice of architecture, <br />engineering, professional land surveying, industrial hygiene, le <br />advisers, accountants/auditors, business consultants, recruiters, lobbyistand banks. <br />Purchase Order  A document which authorizes the delivery of specified merchandis <br />the rendering of services at an authorized cost. <br />Request for Proposals  An invitation for suppliers, companies, or individuals, through a <br />competitive process, to submit a proposal on a specific commodity or service. <br />Request for Qualifications  An invitation for suppliers, companies, or individuals to <br />identify and delineate their qualifications for a specific project. <br />Retainage  A portion or percentage of payments due for work completed on a contract <br />that is held back until the entire job (or some lesser defined portion thereof) is <br />completed satisfactorily. <br />Services  The furnishing of a contractors labor, time or effort not involving the delivery <br />of a specific end product other than reports which are merely in <br />performance. The term does not include professional services as <br />Sole Source Purchase  A procurement of goods or services that can only be obtained <br />from a single supplier capable of meeting all specifications and <br />or when it is in the Citys best interests. <br />Surplus Property  Materials and equipment which are no longer necessary to City <br />operations, are obsolete, or are excessively expensive to maintain. <br />Unbudgeted expenditures  Expenditures for which no funds have been budgeted. <br />Written Bid Process  Term used to encompass bidding, request for proposals, or <br />request for qualifications when trying to get the best price or <br />Does not require publication of notice on the Citys web site if three valid bids ca <br />obtained. <br />12 <br />5 <br />