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PAGE TWO <br />SUBJECT:DISCUSSION –UPDATE OF PURCHASINGPOLICIES <br />DATE: JULY 10, 2012 <br />CURRENTPROPOSED <br />Cash purchases under $50Cash purchases under $50 <br />Bid/Forms Required <br />Petty Cash RequisitionPetty CashRequisition <br />Approvals Required <br />ManagerManager <br />$50.01 -$2,499.99$50.01 -$2,499.99 <br />Bid/Forms Required <br />Check Request FormCheck Request Form <br />Approvals Required <br />Department Director or DesigneeDepartment Director or Designee <br />$2,500.00 -$4,999.99$2,500.00 -$9,999.99 <br />Bid/Forms Required <br />3 phone quotes/bids/proposalsMinimum 3 phone quotes/bids/proposals <br />Purchase RequisitionContract as appropriate <br />Check RequestPurchase Requisition <br />Check Request <br />Approvals Required <br />Department DirectorDepartment Director <br />Finance DirectorFinance Director <br />$5,000.00 -$14,999.99$10,000.00 -$24,999.99 <br />Bid/Forms Required <br />3 written quotes/bids/proposalsWritten bid process with a minimum of 3 <br />Purchase Requisitionbids/quotes/proposals <br />Contract as appropriate <br />Purchase Requisition <br />Check Request <br />Approvals Required <br />Department DirectorDepartment Director <br />Finance DirectorFinance Director <br />City ManagerCity Manager <br />$15,000 and above$25,000 -$49,999.99 <br />Bid/Forms RequiredFormal Bid ProcessCompetitive Bid Process <br />Purchase RequisitionContract <br />Purchase Requisition <br />Check Request <br />Approvals Required <br />City CouncilDepartment Director <br />Finance Director <br />City Manager <br />City Manager notifies City Council of <br />contract approval <br />NOTE: Any project/purchase in this price <br />range not approved in the annual budget <br />process will require City Council <br />approval. <br />$50,000 and above <br />Bid/Forms RequiredCompetitive Bid Process <br />Contract <br />Purchase Requisition <br />Check Request <br />Approvals RequiredDepartment Director <br />Finance Director <br />City Manager <br />City Council <br />5 <br />