Laserfiche WebLink
City Council <br />Study Session Summary <br />July 10, 2012 <br />Page 2 of 3 <br />Councilmember Jasiak asked if a larger mailing notification area would be costly <br />for the City. Director Russ noted that mailing costs are the responsibility of the <br />applicant, not the City. <br />City Council members discussed what might be a better size and location for <br />notice signs on larger parcels. <br />Councilmember Keany asked if a map could be included on land use notices. <br />Councilmembers agreed that whatever distances are used, they should be <br />consistent regardless of the project type and staff should consider a way to scale <br />the distance based on the size of the project. <br />Update /Discussion — Update of Purchasing Policies <br />City Manager Fleming noted that the biggest change is in the purchasing levels. <br />Those changes are designed to create greater efficiencies in the purchasing and <br />contracting processes. <br />Council asked how items that are not already in the annual budget would be <br />approved. Fleming noted that those items, if over $25,000 would require City <br />Council approval. Councilmembers asked if that amount could be lowered. <br />Councilmember Dalton asked how current bills are audited, what checks are in <br />place to make sure items are appropriate. Accounting Manager Barb Kelley <br />responded that each purchase requisition requires Manager, Director, and <br />Finance Director approval, and depending on the level, City Manager approval. <br />Check requests also are reviewed by the Accounts Payable Accountant and the <br />Finance Director for proper approvals and to make sure there are sufficient funds <br />available. Additionally, the City Council reviews the warrant list twice each month <br />and each member has a chance to ask questions about bills. That warrant list <br />review by the City Council would not change with the new policies. <br />Council asked how they would be notified of bid awards and contract awards <br />over $10,000 that now come to them for approval. Public Relations Manager <br />Meredyth Muth responded that a list of those approved would be included in the <br />City Manager's Report in each City Council packet. <br />Council felt that language should be added to note that items that have policy <br />implications should be brought to Council for approval. <br />Update /Discussion — 2013 Council Goals <br />Council members discussed the list of goals presented in the packet but decided <br />that a larger discussion will take place at the August 7th regular meeting. Each <br />