City Council Minutes 2012 11 05 - Laserfiche WebLink

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City Council Meeting Minutes November 5, 2012 Page 5 of 14 Mayor Muckle requested a staff presentation. Economic Development Director DeJong outlined the RFP which was prepared to seek a partner to redevelop the Historic Grain Elevator located on the east side of Front Street and south of Pine. The language in the RFP included the types of incentives, but not the specific dollar value, which may be available for the redevelopment. Identifying such incentives may encourage more responses to the RFP because it provides some certainty about the support available for the project and shows the City's commitment to complete the project. Some of the incentives include rebates of building permit fees and construction use taxes; grants or loans to the project and application assistance for grants/loans from other governmental agencies. The timeframe identified by City Staff for the RFP process is a follows: 1) Present final RFP to City Council — November 5, 2012 2) Issue RFP— November 16, 2012 3) Deadline for RFP Responses —January 23, 2013 4) Evaluate Proposals - Complete in February 2013 5) Recommend a proposal in March 2013 6) Begin negotiations with winning proposal in March 2013 This timeframe may change as it assumes a simple evaluation process of proposals received. If the proposals received are quite different and difficult to compare, additional time may be needed. Additional time may also be needed to negotiate an acceptable agreement with the selected proposer. COUNCIL COMMENTS Council member Loo had requested non-profits be included in the RFP. She asked if there was some reason they were omitted. Economic Development Director DeJong stated non-profits could be added to the RFP. Council member Jasiak suggested adding photos of the downtown to the RFP, to illustrate the vitality of the downtown area and the photo of the grain elevator to add some visual appeal. She questioned the capitalization of words throughout the RFP and asked whether they were necessary. Economic Development Director DeJong would review the capitalization of words in the RFP. MOTION: Mayor Pro Tern Dalton moved to approve the proposed Request for Proposals for the Historic Grain Elevator Redevelopment, with authorization for the Mayor to approve the final RFP, seconded by Council member Jasiak. All were in favor. RESOLUTION No. 68, SERIES 2012 — A RESOLUTION APPROVING A COOPERATIVE AGREEMENT WITH THE LOUISVILLE REVITALIZATION COMMISSION FOR THE HIGHWAY 42 REVITALIZATION AREA GATEWAY PROJECT FUNDING