City Council Study Session Agenda and Packet 2012 11 13

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following Mondayunless the Commissiondesignates otherwise. Noticeand the agenda foreachregular meeting shall be posted, and published on the City’s website,at least seventy-twohours in advance of the meeting. Section 2. Special Meetingsand Business at Special Meetings. A.Except for an emergency special meeting governed by Subsection B, each special meeting of the Commissionshall be called by the Secretary on the request of any three members of the Commission, and shall be held on at least forty-eight hours written notice. B.An emergency special meeting shall be called by the Secretary on the request of the Chair or any three members of the Commission, and shall be held on at least twenty-four hours written notice to each member of the Commission. An emergency special meeting shall not be called unless: (i)Each member requesting the meeting has determined that the meeting is urgently necessary in order to take action on an unforeseen matter requiring immediate action; and (ii)The basis for the determination described in Paragraph (i) is stated in the notice of the meeting. C.The meeting notice required by Subsection A or B shall be served personally or left at the member's usual place of residence. The notice need not be served if the member has waived the notice in writing. D.The Commissionshall not take action on any item of business at any special meeting unless: (i)The item to be acted on has been stated in the notice of the meeting; or (ii)The item to be acted on is reasonably related to the item which was stated in the notice of the meeting. Section3. Study Sessions Meetings. A. The Commission declaresthe following policy relating to study sessions: (i) The purpose of study session meetings is to enable members of the Commission to obtain information about and discuss matters of public business in a less formal atmosphere. Page3of11 31