Cultural Council Agenda and Packet 2013 02 21

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p F 0 '10 (111*1.4t1"" Parks & Recreation MEMORANDUM TO: Kathy Martin, Superintendent FROM: Julie Seydel DATE: May 31, 2012 SUBJECT: Arts Center Usage I will take this opportunity to provide background on the usage allocation at the Louisville Center for the Arts. Since I have been coordinating the usage of the center, the main groups using it have been the Louisville Cultural Council, Louisville Art Association, Center Stage Theatre, Coal Creek Community Theatre and Harmony (city contractor). These groups have a cosponsor agreement with the City of Louisville that provided space free of charge until 2011. A fee of $1,200 was implemented in 2011 with that increasing to $1,500 for 2012. This fee is not a rental fee, but rather a facility maintenance fee. Groups are also provided free storage space in the basement. Each Fall all groups are given the opportunity to request dates for the upcoming calendar year. The process is that once requests are received all are put onto a working calendar to determine dates which have multiple requests. Priority has been given to LCC events, as long as they did not interfere with other cosponsored groups block events that are held each year. LAA has several shows which are hosted at the center during holiday and those have traditionally been given priority. CCCT also has 4 shows each year that require blocks reserved time. Program offerings that are open to the public are given consideration over rehearsal or meeting time requests. Each group has continued to evolve and provide additional programs over the years, which has resulted in additional conflicts of single day requests throughout the year. Below is the total reserved hours for each group in 2012 and the fees that would be attached if charged per hour.