Sustainability Advisory Board Agenda and Packet 2013 03 20

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TH ADDENDUM TO THE FEBRUARY 20MEETING MINUTES LSAB Meeting Guidelines Start promptly at 6:30 pm. End promptly at 8:00 pm. The Chair and Secretary positions rotate through the members each month. (A schedule is maintained at the bottom of each month’sminutes.) If a member is unable to fulfillan assigned role, they are responsible for finding a substitute. Duties of the Chair include: Running the meeting Facilitating discussions Managing speakers and guests Keeping the agenda on the time periods allottedto each topic Duties of the Secretary include: Taking minutes Developing the agenda for the next meeting(see below) Distributing draft minutes to membersfor review, then toKerry according to established deadlines All draft Agendas must be sentto members for review and approval prior to being sent to Kerry for posting. This allowsthe entire committee to comment and approve proposed speakers, topics, timelines, etc. Each member must notify Kerryif they will or will not attend a meeting. Aquorum must be reached by 5pm the day prior to the meeting,or the meeting is cancelled. Speakers’presentations are limited to 30 minutes.It is the Chair’s responsibility to manage the speaker’s time. Members of the public are limitedto a3minutescommentperiod. Ifthey wish to discuss a topicfurther, they need to request a sloton a future month’s agenda as a speaker. Members undertaking a project mustdevelop an Action Plan thatdescribes the goal of the project,the steps that will be taken,contactsthat will be made, expenses, etc. Action Plans need to be reviewed and approved by the board prior to undertaking the project.(example attached)