City Council Minutes 2003 11 04 - Laserfiche WebLink

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Louisville City Council Meeting November 4, 2003 Page 6 of 10 Bruce Hamon, 5670 Franklin Street, Denver, CO, CEO of Hamon Contractors, addressed the bid process and commended Public Works Director Tom Phare and his staff. He stressed Hamon Contractors were in low bidder. He addressed the bid documents and cited various sections, which pertained to the bid process as outlined by the City. He reviewed Staff's recommendation in the Council Communication and stated there are substantial reasons for rejecting the Lawrence Bid and noted further acceptance of the bid may impact the City at another time. He summarized the reasons for Council to reject the Lawrence bid and award Hamon Contractors the contract. COUNCIL COMMENTS Mayor Davidson asked City Attorney Light to review the City's options. City Attorney Light reviewed the options available as follows: 1) Award contract to Lawrence Construction Company, 2) Reject the Lawrence bid and award to the next low bidder, or 3) Reject all bids. Mayor Pro Tem Sisk asked a representative from Lawrence Construction Company to respond. Rick Lawrence, Lawrence Construction Company, Littleton, CO, explained the errors were made by an estimator, working in the field, who got off line on the bid documents, and the unit prices and the extensions were wrong on approximately seven units. He noted the total bid amount would not be changed. Mayor Pro Tem Sisk asked Hamon if he had solicited the letter from Colorado Contractors. Hamon responded yes. Mayor Pro Tem Sisk asked Hamon to explain their process. Hamon stated all the work is done at the home office, and sent to the estimator working in the field. Mayor Pro Tern Sisk asked if Lawrence had read the letter. Lawrence stated he read and agreed with the letter, however, there are instances where bids are corrected, and the bid documents provide for correction as long as the total bid amount does not change. Council member Van Pelt asked Phare what the total bid would have been on the units and extensions as presented by Lawrence Construction Company. Phare stated 15 Million, and after correction of the errors, the bid would be 6.0 Million. Council member Brown asked if Lawrence Construction Company was aware of the errors when their bid was opened. Phare stated yes. Council discussion: Council member Marsella stated the integrity of the bid process must be preserved, and she could not support the Lawrence bid. Mayor Davidson stated it was unfair to allow the bid to be corrected after the bid opening and suggested Council reject all bids. Council member Van Pelt stated it would be unfair to the other bidders to reject all bids and voiced her support of the Hamon Construction bid. Mayor Pro Tern Sisk stated Lawrence was not the low bidder and voiced support for the Hamon bid. 6