Library Board of Trustees Agenda and Packet 2013 05 09

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Library Board of Trustees Meeting Minutes MARCH 14, 2013 Page 2 of 4 presented to City Council at its annual meeting with the Board later this year. In addition, the plan will be posted to the Library website. B. Policy Manual Updates With the exception of three items, the Policy Manual has been revised and new pages distributed to the Board. The three items were discussed: 1) Statement Regarding the Library Environment; 2) Statement of Ethics for Library Trustees; and 3) Conflict of Interest Statement. The Board unanimously agreed to remove 1) and 2) and to revise/readopt a conflict of interest statement. Hank noted that all Board members are bound by the ethics and conflict of interest statements in the City Charter. The Board unanimously agreed to include or reference this statement in its Policy Manual. An updated conflict of interest statement and table of contents will be prepared for the next meeting. C. ALA Toolkit Concerning E-books and Public Education Involvement Beth noted that the American Library Association's Libraries and the Internet Toolkit, an existing section in the Board's Policy Manual, has pertinence to e-books and downloadable content with respect to leasing and licensing. She noted that it is useful to keep this in mind when talking about e-books because it provides a longstanding foundation for the position of libraries. D. iHelp The Board discussed various ways in which to educate the community about the availability of this service that helps patrons learn how to download Library e-books. Shari mentioned targeting middle school students who in turn would communicate with their parents. She noted that Fireside was not interested, so she is reluctant to move forward with other schools. Hank Dalton noted that the Youth Advisory Board (YAB) might yield more positive results. This group meets monthly and the Library's teen librarian is a representative. Leslie remarked that it might be more important to educate the community about the issues surround e-book availability rather than teach people how to download e-books. The rationale is that the Library may be creating an expectation that we can't meet. The Board agreed that it needs to do both. Next steps for the Board are to: • Work with Library staff liaison to YAB and City Council (Shari) ■ Identify other natural partners, such as student councils, librarians, and the like • Create a petition to send to groups identified by the American Library Association • Evaluate materials in the iHelp communications toolkit and compile information to distribute at iHelp sessions (Jeannie) VIII. New Business A. 2013 Work Plan Beth reviewed the main points of the new Strategic Plan's 2013 work plan.