City Council Minutes 2013 04 16 - Laserfiche WebLink

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City Council Meeting Minutes April 2, 2013 Page 21 of 23 5. Implement an IT Steering Committee that will be tasked with managing IT governance, maintaining an IT purchasing policy, managing IT project selection, and prioritizing City -wide technology needs, such as the replacement of outdated legacy applications. 6. Develop an action plan for the City's GIS database that will address a centralized steering group, a roadmap for GIS development, acceptable use and access policies, and application integration. Council member Jasiak asked who would make up the Steering Committee. Mr. Hedstrom stated it would be made up of City staff. Council member Jasiak noted the City Council has heard from some Louisville residents they would like to be involved in the process. The City's historic IT spending as a percentage of total expenditures in Fiscal Year 2010 - Fiscal Year 2012 has trended to be between 1.44% and 2.45 %. Similar organizations typically spend between 2% and 4 % of total expenditures on IT. Based on the budgets of the projects and initiatives in the Plan, the City's IT spending will climb to 4.39% and moderate to approximately 3.25 %. IT Strategic Plan Governance: The future success of the Plan requires a commitment to ongoing Plan governance. The Plan presents a framework for this governance, including: Updating the Plan; Incorporating New Projects into the Plan and Assessing Current Projects. COUNCIL COMMENTS Council member Loo inquired whether there are security protocols for what information can be released to the public on the GIS. Mr. Snow stated there will be certain GIS layers of security and the City can determine what they will make available to the public. Council member Loo stated the study did not mention City Council computer access. She felt in the future everyone on the Council should have standardized computer equipment paid for by the City. Mr. Hedstrom stated the Council has a different business need, which would be included in the replacement fund adjustment. Council member Jasiak stated she'd appreciate the opportunity to provide feedback on the needs of City Council's computer needs. City Manager Fleming stated the 2014 budget and the 2013 budget amendment will consider upgrades. He stated it is a great strategic Plan, but noted technology allows staff to do better work, provide more resources, but it does not save the City money. The Strategic Plan provides for two additional IT staff members. Council member Loo stated the City's system is slow and to upgrade the City's IT