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Golf Course Advisory Board Minutes <br />April 15 2013 <br />Page 3 of 4 <br />e. WGP investment in new furnishings and equipment for the Clubhouse is <br />well advanced with everything due for delivery in time for the re-opening. <br />A new Deli-case, 4 new wide-screen televisions and new interior and patio <br />furniture is being committed with the intent to make the Clubhouse a place <br />where golfers and others will want to spend time (and money.) WGP has <br />also funded the construction work-orders required for the new features. A <br />mixture of tables (long, round and square) has been selected with the aid <br />of the WGP interior designer. The Board commended WGP for this <br />commitment and cited it as an example of the success of the Municipal / <br />Business partnership. Combining prior purchases of maintenance <br />equipment with the Clubhouse investments and new cart fleet, WGP have <br />spent over $1M on Coal Creek. <br />f. WGP is also providing a bench that will be placed by the tee on Hole 6. <br /> <br />Item VII. Mitigation of Winter Damage <br />The board discussed concerns that the Free Play over the three winter <br />months was causing undue wear and damage to the golf course. Mitigation <br />actions such as temporary greens and roped-off areas were discussed but <br />no conclusion reached. Bobby Heath pointed out that the Free Play had a <br />strong Marketing benefit from the course and most damage was weather <br />induced rather than being created by golfers. Last year, good spring <br />weather allowed the course to recover very quickly and be in good condition <br />for June. This year may be more problematic due to the weather. Fewer <br />playable days this winter may reduce the wear and tear but has resulted in <br />lower income. We agreed to do an inspection of other courses in the area <br />to compare how they have survived the winter. <br /> <br />Item VII. Other Issues <br />Council Member Keany observed that there was some discomfort among board <br />members with the consistency of numbers and data being presented by WGP. <br />WGP pointed out the problem of having to provide detailed answers to <br />unannounced questions. The Board agreed that, following each meeting, a list of <br />Open Action Items will be published so that issues can be addressed in a timely <br />manner. <br />Council will decide whether to fill the open seat on the board in the near future or <br />wait until the 2013/14 Board Appointment cycle. <br /> <br />Item VIII. Potential Items for the April Meeting <br /> Final review of bunker renovation design. <br /> Update on Clubhouse progress <br /> Finalize details for Clubhouse Grand Opening <br /> <br />Item IX. The next meeting is May 20 at 6:30PM. The intent is to hold this <br />meeting in the Clubhouse subject to confirmation by Staff prior to posting the <br />meeting. <br /> <br />5