Resolution 2013-43 - Laserfiche WebLink

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2.2 The County Clerk designates Molly Tayer as the "Contact Officer" to act as the primary liaison or contact between the County Clerk and the Jurisdiction. The Contact Officer shall act under the authority of the Clerk and shall have primary responsibility for the coordination of the Election for the Jurisdiction and performance of obligations assigned to the County Clerk hereunder. The Jurisdiction designates 3; as its "Election Officer" who shall act as the primary liaison between the Jurisdiction, the County Clerk and the Contact Officer and who shall have primary responsibility for the management and performance of the Jurisdiction's obligations under this IGA. If the Code requires a "designated election official" within the Jurisdiction to perform tasks, the Election Officer shall act as such designated election official. Nothing in this IGA relieves the County Clerk or the Jurisdiction's Governing Board from their official responsibilities for the conduct of the Election. 2.3 Term. The term of this IGA shall be from the date set forth above through December 31, 2013. 3. RESPONSIBILITIES OF THE COUNTY CLERK 3.1 Initial ballot layout. Upon receipt of the certified ballot text provided by the Jurisdiction pursuant to Section 4.2 below, the County Clerk will create the layout of the text of the ballot in a format that complies with the Code. The ballot text must be satisfactory to the Clerk. Furthermore, no content changes by the Jurisdiction shall be allowed after the September 9, 2013 certification of the ballot, without the approval of the County Clerk or as directed by the Clerk. The County Clerk will provide the Jurisdiction with a copy of the draft ballot for the Jurisdiction's review along with any instructions for modifications to the ballot layout and the time period within which the Jurisdiction must return the modified ballot to the County Clerk. If modifications are made by the Jurisdiction, the Clerk will review the changes upon receipt from the Jurisdiction of the modified ballot and notify the Jurisdiction that the ballot is approved or return the ballot for further modifications and time requirements. 3.2 Final ballot layout. Once the Jurisdiction has made all changes to the ballot layout as required by the County Clerk and the ballot is in final draft form, the Clerk will lay out the ballot text and submit it to the Jurisdiction for final review, proofreading, and approval. The Jurisdiction shall return the final draft form ballot proofs on or before September 6, 2013 the sixtieth day before the election. The Clerk is not responsible for ensuring that the final ballot text complies with the requirements of TABOR or any other constitutional or statutory requirement related to the text of ballot language. 3.3 Ballot printing and mailing. The County Clerk will contract with a vendor to prepare and print the ballots; prepare a mail ballot packet for each registered elector within the Jurisdiction; address a mail ballot packet to each elector within the Jurisdiction; and mail the ballots between 22 days and 18 days before Election Day, or between October 15, 2013 and October 18, 2013. In cooperation and coordination with the Clerk, the vendor shall perform the printing, preparation of the ballots for mailing, and the mailing of the ballots. Paae 2 of 8