City Council Agenda and Packet 2013 08 06

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City Council Budget Retreat Special Meeting Minutes June 27, 2013 Page 10 of 13 Capital Projects Golf Course Forecast:City Manager Fleming stated the suggestion of shifting funding for the golf course sprinkling system funded out of the Capital Projects fund with a transfer to the Golf Course Fund will improve the Capital Projects budget in 2016. COUNCIL COMMENTS Mayor Muckle voiced his support of upgrading the golf course sprinkling system. He supported the CIP Project and the method for balancing the budget. Council member Sackett also supported golf course improvements. He explained many letters were received about the poor condition of the course and in a very short time, the conditions were improved.Parks and Recreation Director Stevens noted the Golf Course Advisory Board and Western Golf Association toured the Coal Creek Golf Course. Parks and Recreation Director Stevens toured six other golf courses and all agree this has been the worst year for golf course conditions in their history. Adverse weather and late spring snow storms had an impact on the courses. He noted Western Golf went to work immediately and within two weeks the course recovered. Combined Utility Funds Forecast: City Manager Fleming addressed the $17 million dollars to be spent on Capital Projects. With the rates increases the fund balance will be built back in 2016 and 2017.Council member Loo inquired where the Historic Preservation Funds are shown. Finance Director Watson explained that the Historic Preservation Fund is not included as part of the CIP. COUNCIL COMMENTS Council member Loo noted there are items not listed in the budget or in the capital project budget. She asked how those items fit into the budget process. City Manager Fleming stated some projects do not require any funding, such as development of a policy; other projects will not be funded, unless Council directs staff to go forward. City Manager Fleming stated if a project is a top priority it will beincluded in the budget. Parks and Recreation Director Stevens explained some of the recommendations made by the Golf Course Advisory Boards will be funded by Western Golf Association. OBJECTIVES AND GOALS FOR 2014 PRELIMINARY 2014 CITY COUNCIL GOALS Deputy City Manager Balser explained staff is seeking Council discussion of the priority objectives and goals for 2014. CITIZEN SERVICES: evaluate communication strategies, access to public information, and new electronic services we might offer. 28