City Council Minutes 2013 10 15 - Laserfiche WebLink

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City Council Meeting Minutes October 15, 2013 Page 5 of 23 The City continues to request the services of Western Golf Properties, LLC, and provided written notice to Robert Heath, CEO of Western Golf Properties, LLC with letters identifying concerns relative to the Golf Course Operating Management Services Agreement. Western Golf Properties has, in staff's view, failed to take the initiative necessary to assess damages at Coal Creek and has shown little interest in developing reconstruction plans for Coal Creek Golf Course. He stated this is a great opportunity for the City to assess how they want to operate the Coal Creek Golf Course. He explained it is typical for municipal golf courses to be run much like the recreation center. The City could operate the golf course; manage the pro shop, the concessions and restaurant and maintenance operations. The pro shop and /or concessions could also be contracted out. He stated the City could generate revenue if the golf course can be rehabilitated. A Pro Shop line of credit for merchandise and inventory would cost approximately $250,000. The biggest item would be the maintenance of equipment and whether it is leased or purchased. If Council so desired he could work with the City Manager and the Finance Director to develop a program for the City to manage all aspects of the golf course operations. Staff recommended Council affirm staff's proposed approach to golf course reconstruction, management, operations and maintenance and recommends the City consider terminating the current Operating and Management Services Agreement with Western Golf Properties, LLC. COUNCIL COMMENTS Mayor Muckle asked Parks and Recreation Director Stevens to comment on the flood plain issues as part of the golf course reconstruction. Parks and Recreation Director Stevens spoke to several homeowners along the golf course, who had flood damage and are interested in flood mitigation. He stated the Public Works Department will be involved in this project as well. He noted the irrigation companies and drainage district have an interest in the area along the Coal Creek corridor and there is an interest in Coal Creek; the Riparian corridor and Coal Creek trails, which run adjacent to Coal Creek Golf Course. He stated there are lots of parts and pieces to flood mitigation. Council member Jasiak inquired whether the OSAB was involved in the drafting of the RFR Parks and Recreation Director Stevens stated there were not, but they will have an opportunity to review the RFP at their next meeting. Council member Jasiak agreed it is an opportunity to review the Western Golf Properties contract. Mayor Pro Tem Dalton addressed the Summit Club members and recommended formulating a plan to accommodate those members. He also agreed it is an opportunity to reassess the golf course management contract.