City Council Agenda and Packet 2013 11 04

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Special Meeting Minutes October 8, 2013 Page 2 of 12 1. Flood Reconstruction 2. Major Capital Projects 3. Street Resurfacing 4. Maintaining Core Service Levels 5. 6. Expanding Services 7. Improving Accountability st He explained at the October 1 City Council meeting, Council requested more detail regarding transfers between funds and how funds are allocated for flood efforts. He reviewed the schedule of flood reconstruction projects from the 2014-2018 CIP. 2014 recommended budget is as follows: Project Project FEMA FHWA Net Project Description Cost Grant Grant Cost Trails Reconstruction $1,000,000 $750,000 $ 250,000 Public Works Reconstruction 1,000,000 $750,000 $ 250,000 Golf Course Reconstruction 6,500,000 $4,875,000 $1,625,000 Totals $8,500,000 $5,625,000 $750,000 $2,125,000 City Manager Fleming noted the numbers may change significantly, but in all cases the City is anticipating receiving reimbursements up to 75% from FEMA and possibly 85% from the Federal Highway Authority. The table reflects the anticipated revenue and replacement costs. He noted the reconstruction cost for the bridge has significantly increased and the projections do not include the replacement cost for the water intake facility at Eldorado Springs. Public Works Director Kowar reported on meetings with the Federal Highway Authority on the design concept for the new bridge, which has increased the replacement cost from $1 Million to $2.1 Million dollars. It is estimated theintake structure th will be on line on October 9. Staff will meet with consultant for design and reconstruction of the facility next week and will provide cost estimates. A new design will improve the day to day operations and save on the number of man hours to monitor and change flow of the water. Mayor Muckle inquired about the meetings with FEMA relative to the Golf Course. City Manager Fleming reported on a tour of the golf course with FEMA. Deputy City Manager Balser reported the golf course repairs are covered however it is a question of what is reimbursable. Staff will be making applications for those reimbursements. City Manager Fleming reviewed two tables, which summarized the transfer between funds. The General Fund will transfer $5,000,000 to the Capital Project Fund primarily for flood reconstruction; $1,625,000 to the Golf Course Fund. The reconstruction of the golf course is estimated to be completed by July of 2014. 23