City Council Agenda and Packet 2013 11 04

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Special Meeting Minutes October 8, 2013 Page 5 of 12 Council member Loo requested clarification on the two staff members whose salaries will be taken out of the Historic Preservation Commission and their job descriptions. City Manager Fleming would provide the job descriptions to Council prior to the next Council meeting. He addressed the position of Arts and Special Events Coordinator, and explained the City currently contracts for a Special Events Coordinator. The proposal is to combine the Special Events Coordinator with the Arts Coordinator as a full-time position. This person would work in Relations Manager Meredyth Muth. Council member Loo addressed the Arts and Events Coordinator and stated her understanding that this person would also be responsible for getting grants and pursuing economic development with regards to the Arts.She requested a job description. City Manager Fleming will present a job description for the position. He outlined the responsibilities for the position which would include grant activities, economic benefits for the Arts and events planning. Council member Loo asked if there is an Arts Master Plan in the budget. City Manager Fleming stated it would be the responsibility for this position to determine whether it could be accomplished in-house or through outside agencies. Council member Loo asked if the salary is appropriate for this very special position. City Manager Fleming stated it felt it was and noted all the City employees hold very special positions. Council member Jasiak inquired about the level of service for street paving and requested more information. City Manager Fleming stated the City performs a pavement condition index survey, which evaluated pavement throughout the City to identify the road conditions. Staff referred to the CIP sheet in the packet on repaving. Additional information will be included in the next packet materials. Council member Loo addressed moving the paving of McCaslin to 2018. She stated pushed out to 2018. Public Works Kowar explained there is a Pavement Improvement Program, which provides a certain score for a 10 to 20 year period for the streets throughout the City. The 10 and 20 year marks are based on the budget. He noted a lot can happen within 10 to 20 years, but the program provides a guideline. The funding level for 2014 was reduced however the 5-year plan for paving has been upheld. He explained it is a blended plan. Council member Loo addressed the arterials and stressed their importance. She noted McCaslin is a gateway to the City. She stated the budget request for a study for a road diet at Via Appia and Cherry Street to reduce the number of travel lanes would reduce the road maintenance, but create congestion. She requested the study be removed totally from the budget. 26