Historical Commission Agenda and Packet 2013 11 20

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be withheld from disclosure pursuant to state or federal statutes or constitutional provisions, or common law. D. Any document that is submitted to the Commission during a meeting shall be immediately made available to the public either by making copies available to the public at the meeting or by displaying the document at the meeting so that the public can view the document. No discussion or consideration of such a document by the Commission shall occur unless the document has been made available to the public as provided in this Subsection D. The foregoing shall not be construed to require the dissemination, display or disclosure of any document or record which otherwise may or must be withheld from disclosure pursuant to state or federal statutes or constitutional provisions, or common law. Section 9. Public Records. A. Public records of the Commission shall be open for inspection during normal business hours in accordance with the provisions of the Colorado Open Records Act, and Section 5-5 of the Louisville Home Rule Charter. The Commission shall strictly construe exceptions provided under the State statutes authorizing certain public records to be exempt from disclosure to the public. In the event of conflict among the various provisions of such laws, whichever law provides greater access to Commission records and less expense to the person requesting the records shall control disclosure by the Commission. B. City Staff shall maintain a file of all studies, plans, reports, recommendations and resolutions made by the Commission in the exercise of its duties. ARTICLE V General Section 1. Committees. The Chair may appoint members of the Commission to such committees as deemed necessary to perform any functions for the purpose of advising the Commission. Section 2. Conflict of Interest; Code of Ethics. The members and officers of the Commission shall comply with all applicable federal and state laws regarding conflicts of interest. The members, officers and employees of the Commission shall also comply with the Code of Ethics set forth as Sections 5-6 through 5-17 of the City of Louisville Home Rule Charter (“Code of Ethics”). For purposes of application of such Code of Ethics only, the Commission shall be considered a “public body” and a member of the Commission shall be considered a “public body member.” Section 3. Amendment of Bylaws . The Bylaws of the Commission may be amended only upon a majority vote of the members of the Commission. Section 4. Conflict of Law. Where any conflict exists between any provision of these Bylaws and the Louisville Home Rule Charter or City ordinances, such ordinances or statutes shall control over the provisions of these Bylaws and these Bylaws shall be deemed to have been amended to conform to such ordinances and statutes. Page 6 of 7