City Council Minutes 2013 11 12 - Laserfiche WebLink

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City Council Meeting Minutes November 12, 2013 Page 5 of 15 provide benefits to the community as a whole by encouraging an active streetscape. The patio program contributes to the positive image of Louisville and the allure of downtown to both citizens and visitors. Participating restaurants benefit from added outdoor seating to accommodate the demand for outdoor dining during the summer season. Placement: The patios should be placed in areas safe for patrons using the patios and for travelers on the roadway. The patios should also be placed in locations contiguous with the food establishments working the patios. Availability: The Public Works staff will install the patios the first Tuesday of May. The patios will be removed the last Tuesday in October. Applications for patio requests must be made to the Economic Development Department by December 15 of the year prior to the patio season. Financing: The City will charge a fee to use patios for the 2014 season. This fee is intended to defray the costs associated with the following: 1) Patio Set up /take down: $1,500 set up and $1,500 take down. 2) Maintenance — $2,000 per year maintenance on the existing patios. 3) Administration — $27,000 per year to administer this program. 4) Patio depreciation — Current replacement cost for one 12 foot patio is $12,000. 5) Insurance - $500 (estimate). 6) Storage - $500 (estimate). The total estimated costs to operate the program for the 2014 season are $26,794. Staff developed several fee scenarios to provide revenue to maintain and expand the program. Based on the comments from the BRaD, a public meeting with restaurateurs, a study session with the City Council, and based on the positive public benefits of the patio program and the sales tax revenue generated, staff recommends the following: Adopt the guidelines on placement, availability and duration indicated above Charge a fee of $500 per season for each 12' patio section for each participating business, and $250 per season for each 6' section. Businesses wanting to participate would be required to pay the total fee with the options of paying in two equal installments; the first due March 1, and the second due June 1. Should payments become 30 days late, City staff will notify the business and if payment is not received within 15 days, the patio will be removed. During the 2013 season, the City made the new, City -owned patios available for free to all participating food establishments. To make the benefit available for other food establishments who have not previously used the downtown patios, the first patio season a business participates in the patio program would be free.