City Council Agenda and Packet 2003 08 12 SP

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COUNCIL COMMUNICATION TO: FROM: MAYOR AND CITY COUNCIL WILLIAM A. SIMMONS CITY MANAGER DATE: SUBJECT: August 8, 2003 ORIGINATING DEPARTMENT: Recreation and Senior Services SUMMARY: This year the City of Louisville has $32,000 allocated for the design of a skateboard rink, (with a tentative 2004 construction budget of $390,000) and $18,500 for a parking lot, (tentative 2004 construction budget of $160,000), located near the inline skating rink and arboretum, which can be seen on the attached concept plan. It was believed that since these two projects are related to each other, along with the inline rink itself, it would be prudent on behalf of the city to design these projects together. In June the City of Louisville accepted proposals for these projects. Notification to the public occurred in the Daily Camera on June 6, and 13, according to procedures ofthe City. In addition, after public advertisement of this project, invitation to complete the work was sent to a number of companies to serve as a foundation for the process of companies who have had related experience with these types of projects and at some point expressed interest to the City. These firms were: Norris Dullea, Construction News Services, Environmental Concerns Inc., Skateboard Park International, Grindline Skateparks, Play Environment, Design Concepts and Sink Combs Dethlefs. The only proposal received according to deadlines of the proposal process expressing interest with this project was from Design Concepts of Lafayette, Co. This firm, it is believed, has the knowledge, expertise and desire to complete the design phase of these two projects that will produce construction documents for the creation of these future amenities. It should be noted that this company has already accomplished needed engineering work on a portion of the land due to the inline rink project. With this it is believed that their proposal is a fair fee for the work required. Typically skateboard rinks can cost up to 15% of the construction budget with parking lots costing 11 %-12% of construction. Due to this project leaving the drainage ditch for future phase development of the concept plan a reduction of costs associated with the design phase will occur. It should be noted that the concept plan identifies where these two amenities will be located, however doesn't necessary show the exact formation. The skateboard rink will involve public meetings that will provide input from users, experts in the field, the public and staff. With a tentative construction budget of $390,000 the importance to what can be provided for this financial amount will establish boundaries for this amenity. In all efforts a skate park SUBJECT AGENDA ITEM IE I- w ~ \J < a..