City Council Minutes 2013 12 03 - Laserfiche WebLink

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City Council Meeting Minutes December 3, 2013 Page 5 of 21 Golf Course Disaster Recovery Project. Staff wanted Council to be aware of and concur with the proposed direction prior to executing the pre- construction services agreement. DESIGN TEAM PRESENTATION Jeff Cordes, Project Manager for Landscapes Unlimited, LLC, stated they are honored to be selected for this design /build project. Landscapes Unlimited, LLC is based in Lincoln, Nebraska, but they work nationwide and have offices in Arizona and North Carolina. They specialize in recreational development and look forward to rebuilding the golf course. He introduced members of the project team: Kevin Norby, Herfort Norby Golf Course Architects, Dave Linngren, Greg Sorenson and Jon Schmenk. Kevin Norby, Herfort Norby Golf Course Architects, explained the Project Team met today with City staff members, two representatives from FEMA and from two members of the Golf Course Advisory Board. The Project Team will work on a timeline, which will be put into writing and as a draft contract to outline the process. In the next 30 days, detail drawings outlining the flood damage, hole -by -hole, will be presented as part of the capital improvement plan and the golf course reconstruction plan. Those drawings will allow staff and Golf Course Advisory Board to determine where to begin the work. It will take 60 days to work out the details, but they hope to begin relining ponds and working on the irrigation system in February. COUNCIL COMMENTS Council member Lipton asked when the construction portion of the golf course will be bid out. Mr. Norby explained he is the golf course architect and Landscapes Unlimited, LLC is the contractor who will do the work. City Manager Fleming explained Landscapes Unlimited was selected as the contractor based on the strength of their proposal and the price they committed to in response to the City request for proposals. Three different proposals were received and Landscapes Unlimited had a combination of team member expertise and experience as well as the lowest price. This matter was brought before Council to ensure they are comfortable with the concept. The proposal will be refined so it will be very clear what the guaranteed maximum price will be and will outline the steps needed to repair and improve the course and perform mitigation from flood waters. He stressed the importance of categorizing each phase for FEMA reimbursement. The maximum price will be reimbursed by the golf course insurance and FEMA. Council member Loo stated there was discussion on what the City might do to make the golf course better. She inquired who would make those decisions relative to the details in the contract. City Manager Fleming stated the contract will come before the Council with recommendations from the contractor, staff and the Golf Course Advisory Board. He noted there will be a public meeting in January to review the preliminary proposals.