City Council Minutes 2014 01 14 SP

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City Council Special Meeting Minutes January 14, 2014 Page 2 of 14 City Manager Fleming introduced the agenda items for discussion at the Budget Retreat that include: 1) Significant Budget Changes since the adoption of the 2014 Budget— Flood Reconstruction, Utility Issues and Golf Course. 2) Financial Forecast/Revenue Projections for 2014. 3) Departments' Major Issues, 2014 Goals, Environmental Scan and 2015 Council Goals. 4) Updating the Budget Format and Process and Guiding Principles. 5) Budget Calendar. 6) Recap of Agreements and Actions Steps. Significant Budget Changes since the adoption of the 2014 Budget— Flood Reconstruction, Utility Issues, and Golf Course. The changes in estimated revenue and expenditures for flood reconstruction projects are as follows: Trails - $600,000 Bridge - $2,150,000 Golf Course - $5,000,000 $ 7,750,000 FEMA Grant: Trails: $450,000; Grants: $75,000 - Cost to City $ 75,000 FHWA Grant: Bridge: $1,720,000 - Cost to City $ 430,000 FEMA Grant: Golf Course: $2,091,500; Grants-$348,600— Cost to City $ 2,559,900 Net 2014 Budget: Trails: $75,000; Bridge: $430,000; Golf Course: $1,625,000 Budget Variance: Trails: $175,000; Bridge: $200,000; Golf Course: ($934,900) City Manager Fleming explained the estimate for the bridge has since changed to $3.6 million dollars. COUNCIL QUESTIONS Council member Stolzmann requested clarification on the budgeted number for the trail reconstruction project of $1 million dollars and the slide, which indicated $600,000. City Manager Fleming explained the budgeted amount of $1 million was an estimate at that time. The current estimate is now $600,000 dollars. Council member Stolzmann asked when the City could expect to see reimbursement from FEMA. Deputy City Manager Balser stated the City received a $5,000 check from FEMA last Friday for work which was completed. The City continues to submit invoices for on-going work. She explained the reimbursement timeframe as suggested by state officials is a forty-five day process. FEMA pays the state and the state reimburses the City. She noted the City was the first community in Boulder County to receive money. City Manager Fleming explained they anticipate getting reimbursement within two months of filing the work orders. Parks & Recreation Director Stevens explained there is a program for the golf course entitled the Alternative Procedures Pilot Program. FEMA generally requires estimates to be submitted for putting the golf course back to its original state, but the alternative program will allow flood mitigation such as moving the tee boxes and some of the greens. The advantage of this program is more flexibility and quicker reimbursement,