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LSAB Meeting Guidelines <br />Start promptly at 6:30 pm. End promptly at 8:00 pm. <br />The Chair and Secretary positions rotate through the members each month. (A <br />schedule is maintained at the bottom of each month’s minutes.) <br />If a member is unable to fulfill an assigned role, they are responsible for finding a <br />substitute. <br />Duties of the Chair include: <br />Running the meeting <br />Facilitating discussions <br />Managing speakers and guests <br />Keeping the agenda on the time periods allotted to each topic <br />Duties of the Secretary include: <br />Taking minutes <br />Developing the agenda for the next meeting (see below) <br />Distributing draft minutes to members for review, then to Kerry according to <br />established deadlines <br />Agendas for the next meeting are determined at the previous meeting. This allows the <br />entire committee to comment and approve proposed speakers, topics, timelines, etc. <br />Once determined, it should not be changed. <br />Each member must notify Kerry if they will or will not attend a meeting. A quorum must <br />be reached by 5pm the day prior to the meeting, or the meeting is cancelled. <br />Speakers’ presentations are limited to 30 minutes. It is the Chair’s responsibility to <br />manage the speaker’s time. <br />Members of the public are limited to a 3 minutes comment period. If they wish to <br />discuss a topic further, they need to request a slot on a future month’s agenda as a <br />speaker. <br />Members undertaking a project must develop an Action Plan that describes the goal of <br />the project, the steps that will be taken, contacts that will be made, expenses, etc. <br />Action Plans need to be reviewed and approved by the board prior to undertaking the <br />project. (example attached) <br />