1993 ARTS AND HUMANITIES COUNCIL MINUTES

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Louisville Arts & Humanities Council - Regular Monthly Meeting October 28, 1993 - Minutes • Call to Order The meeting was called to order at 7:37 p.m. by Pat Howard. Scott Calder motioned to accept the agenda for the meeting, Jane Laraway seconded the motion. Members Present: Scott Calder, Shannon Hamer, Anita Gandy, Pat Howard and Carolyn Fowler Meyer. Also present were Steve Baysinger, and Arts Center. Governing Board Members, Diana Noms, Sarah Klahn, and Winston Tustison. Initial Discussion: Sarah Klahn and Diana Norris, Arts Center Governing Board Members, presented the Arts Center Governing Board Recommendations for the usage of the Center for the Arts building. Discussion followed as to the logistics of how a key would be made available to users of the building. Certain long term use scheduling may be negotiable where a grant is a concern. The mechanics of the scheduling was briefly discussed along with the Parks and Recreation Department Administrative Secretary's role will be in 1994. A recommendation was made that instructors may want to consider liability insurance to cover their classes in the building. Also, concerns regarding the 30 day cancellation policy were discussed. The Governing Board will continue to support their recommendation of cancellations made less than 30 days in advance notice will not receive refunds. A November 17, 1993 meeting was set to present the Governing Board Recommendations to the LAA, CCCT and the public. Reports Treasurer's report: A report was submitted by Scott Calder and a discussion followed concerning future projects. It is estimated the Wind Machine concert, scheduled after the • Parade of Lights on December 3, 1993, will cost approximately $1,100.00. The movie in the park made over $100 in donations and it was suggested LAHC may purchase a projector for future films. Correspondence: Song Makers Almanac would like us to sponsor them and present a concert at the Center for the Arts. Pat made a proposal that one person be assigned to respond to correspondence and have executive power to allow sponsorship to groups without going through the whole council. It was agreed we would make a more clear and written format for this proposal at a later date. SCFD Budget: Scott Calder and Pat Howard presented a budget which designates $5,000 to various LAHC projects. The main portion to the Youth Art Exhibit (YAE), Movie in the Park and remaining going to operating expenses. We may receive $1,200 from the City of Louisville which would go toward programming. There is a community meeting November 4, 1993 with S.C.F.D. to present our budget. Youth Art Exhibit: At this time John Hansen from LAA made a presentation. He informed us on the progress of the Young Artists Exhibit which will kick off the Parade of Lights. The YAE will be on display 10 a.m. to 4 p.m. weekdays, and 10 a.m. to seven p.m. on weekends. Council members decided to designate $400 to LAA for this project. Discussion followed on promotional ideas and activities for YAE. Concepts of Love: Anita Gandy presented a summary on the 1993 event. It was • recommended we begin work on this project as soon as possible for 1994. She reported Concepts of Love was a very successful event and made a profit. Discussion followed the presentation regarding the feasibility due to a shortage of volunteers and additional projects already underway. No decision was reached at this time.