City Council Minutes 2014 04 15 - Laserfiche WebLink

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City Council Meeting Minutes April 15, 2014 Page 5 of 15 Colorado Department of Public Safety Division of Homeland Security and Emergency Management and the City of Louisville for the FEMA Public Assistance Program. Grant agreements are required for Project Worksheets (PWs) submitted under the FEMA Public Assistance Program for "large" projects. This Category A PW is for $95,519.15. The "Version" PW for Category A has been submitted with FEMA concurrence in the amount of $235,354.06. Additionally, a PW for Category B Protective Measures — In Stream Hazardous Removal is to be submitted shortly for $356,401.52. The total submitted to FEMA for reimbursement (75% FEMA, 12.5% State) related to Debris /Hazardous Removal will be $687,275.27. This also includes reimbursement for City labor in the immediate days after the flood event, City equipment and direct administrative costs. There will be future PWs for a "Version" Category A for Debris Removal; Category B for in- stream debris removal and Category G for the Coal Creek Golf Course reconstruction and trail restoration. The IGA will be amended to reflect all future PWs. Staff met today with the State to discuss the reimbursement process. COUNCIL COMMENT Mayor Pro Tem Dalton noted the contracts and the nature of the work is basically the same; however, the scope of the work is being extended because of the funding available. Public Works Director Kowar confirmed the nature of the work is exactly the same. He noted through negotiations the unit cost of the scope was lowered. He noted at the time when the debris removal was put out to bid, there were a lot of unknowns, with respect to the unseen amount of debris; what FEMA would reimburse and who has expertise to do the debris removal. Part of the strategy was to put a cost framework together and get the project started. Deputy City Manager Balser noted other cities report the price of debris removal work is going up. She stressed the value of renegotiating the contract. RESOLUTION No. 21, SERIES 2014 — A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT WITH THE COLORADO DEPARTMENT OF TRANSPORTATION FOR THE COUNTY ROAD BRIDGE AND DILLON ROAD UNDERPASS FLOOD RECONSTRUCTION PROJECS Public Works Director Kowar reported staff is working with CDOT and the FHWA for the design and construction of a new bridge on County Road. The resolution approves the IGA, for the demolition and stabilization scope of work, which will become part of the Master Intergovernmental Agreement (IGA) with CDOT all municipalities requesting FHWA funding assistance must sign. The IGA is the initial steps to begin the process. Timeline for the County Road Bridge: There was a pre -bid conference meeting last week and many consultants expressed interest in designing the bridge. Once the RFP