City Council Minutes 2014 06 03 - Laserfiche WebLink

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City Council Meeting Minutes June 3, 2014 Page 8 of 26 1. The City's RFP clearly requested a unit based Pay as You Throw pricing strategy to encourage diversion. The strategy was devised by the City of Louisville and Western Disposal was the only responsible bidder in that context. He felt the diversion pricing should be as important as the average pricing in your consideration and rating. 2. Relating to the Emerald Ash Borer, Western Disposal has spent a great deal of time learning how to deal with this problem. Western is the only state - approved facility in the county to treat the materials and allow them to move beyond the quarantined zone. He urged Council to verify any plant is actually approved by the state. Staff is recommending renegotiations with Republic to modify their pricing to meet the RFP. He voiced his belief Republic's proposal did not meet specifications of the RFP. Western Disposal's pricing strategy did meet the requirements. He urged Council to reconsider and commence contract negotiations with Western Disposal. COUNCIL COMMENTS Council member Lipton inquired about Western's proposed pricing for some sort of extension. Mr. Bruno stated Western Disposal will work with staff for an extension on the contract. He noted their commitment is to their customers and the City of Louisville. Council member Keany stated the alternative to negotiating with a different vendor, and negotiating with Western Disposal would be to issue a new RFP, which can address Council's concerns. An extension may not be a change in the carrier. He felt the RFP should be reissued with more specifics regarding pickup schedules, alternate days and a pricing strategy. He stated the carriers bid in good faith, but the RFP did not accomplish what Council expected it to do. The extension would allow for a new RFP process to be completed. Mr. Bruno stated it was not their desire to extract a penalty for not receiving a contract. It would be a matter of figuring out how to provide continuing services to its customers. Council member Stolzmann was not in favor of issuing a new RFP because she felt the same information would be brought back. She felt there was enough information and public comment for Council to make an informed decision. She stated with the one -day pick -up, the Emerald Ash Borer and the Pay as You Throw program are persuasive reasons to negotiate a contract with Western Disposal. With Western's response, 5% of the citizens will see an increase over six dollars. With Republic's response 25% of citizens will see an increase over six dollars. With all the information before the City Council, they can make a decision tonight. She felt the issues could be worked out and the City could partner with Western Disposal. Then over the next five years the City can look at what is driving the cost and pass those savings on to the community. Mayor Pro Tem Dalton concurred.