Golf Course Advisory Board Agenda and Packet 2014 06 16

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Golf Course Advisory Board Minutes May 19 2014 Page 3 of 5 6 Schedule Review: There is no update to the LU Schedule provided to the Board at the last meeting. Staff conducts bi-weekly schedule reviews with LU believe that they are still on track for Spring 2015 re-opening with winter weather being the major risk to the grow-in period and to achieving the planned date. The Board re-affirmed their commitment to not allowing play until the course was fully ready. The Board expressed concern that the published schedules were more of a work plan than an integrated and tracked schedule. It was noted that the latest schedule did not cover the activities listed in the Jan 25 version and many of the tasks scheduled for completion by May were still incomplete or had not started – bridge replacement for example. Joe noted that one of the bridges had to be custom-built and FEMA approval was needed to finalize the specification. It was also noted that several items were not included in either schedule – pond repair for example. The Board noted that the schedules, as provided, did not help staff or the Board in tracking progress and, unless more detail is provided in the Microsoft Project format, we would have to rely on verbal updates. Seeding is still projected to start in July with priorities being given to the greens and is scheduled to continue into September.It is planned to cover the greens with blankets during the winter months and this may be carried forward into future years with alternate greens created. After a review of alternatives, T1 bentgrass was chosen as the best option for the greens. No update was available on when the new City website (including the golf course) will be launched. Heikke suggested that we should try to re-open the driving range as soon as feasible as thatwould drive revenue (WGP numbers show $129.6 ‘easy’ annually,) bring citizens back to the course and would go a long way to show the citizens the progress and directions of the business plan. Consideration should also be given to opening the club house catering operation – perhaps as a to provide similar benefits. (WGP numbers show “Tapas and Wine bar” $238.8K annual revenue.) These last two items could be done while the greens, tees and fairways are growing in subject to coordination with LU ongoing work. 7 Cost Estimates and Add Alternates No further detail was provided from the overview given by Joe at the April 21 Meeting. This information is urgently needed so that the Board can provide a prioritization of the Add Alternate options. Lacking good numbers, Joe estimates that the changes in pricing have eaten $100K into the $400K ·· Parks and Recreation Department 749 Main Street Louisville, CO 80027 · (303) 335-4735 FAX (303) 335-4738 www.louisvilleco.gov Parks Recreation Senior Services O Golf 4