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L <br />City at <br />- <br />Louisville <br />COLORADO • SINCE 1878 <br />CITY COUNCIL COMMUNICATION <br />AGENDA ITEM 1 <br />SUBJECT: <br />BOARD AND COMMISSION COMMUNICATION, TERMS & <br />GENERAL PROCESSES <br />DATE: JULY 22, 2014 <br />PRESENTED BY: MEREDYTH MUTH, PUBLIC RELATIONS MANAGER <br />SUMMARY: <br />Council has asked staff to provide information on the processes and legislation behind <br />how the boards and commissions work so that Council may have a conversation to <br />determine what changes might be helpful to help the boards run more efficiently. <br />Items for discussion include: <br />1 Term limits and term lengths <br />2. Number of people on boards <br />3. The roles of the various boards <br />4. Training opportunities for boards <br />5. What is the role and responsibility of a Council liaison? <br />6. What Council expects boards to flesh out before submitting a recommendation? <br />7. What are the legal requirements of each board? <br />8. How can the boards better engage the citizenry? <br />9. How can the boards work together more effectively? <br />Background <br />The duties and responsibilities of boards come from State laws, the Home Rule Charter, <br />City ordinances and resolutions, and the bylaws of each board. Generally, boards are <br />created by ordinance (quasi - judicial) or by resolution (advisory). The role of the board, <br />term lengths and the number of members are identified in that legislation. Article 10 of <br />the City Charter addresses the establishment of Boards and Commissions, lists certain <br />boards and commissions that shall not be abolished, and specifies certain general <br />provisions applicable to all boards and commissions. Some advisory boards have asked <br />over the years for additional members or name and mission changes. Those changes <br />have been made through new resolutions. <br />Terms Lengths and Limits <br />All terms now run on a calendar year. Previously terms began and ended in February <br />which was frequently confusing to members and caused problems with quorums for <br />January meetings. Over the course of about four years this was changed by ordinance <br />or resolution for every board. <br />Mid -year vacancies can be filled if there is an interested applicant or left vacant until the <br />annual appointment process. The current procedure for mid -year vacancies is for the <br />Mayor to interview an applicant by phone and, if agreeable, put the appointment on the <br />CITY COUNCIL COMMUNICATION <br />2 <br />