Golf Course Advisory Board Agenda and Packet 2014 10 20

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Golf Course Advisory Board Minutes September 15 2014 Page 4 of 7 Pt,L uisvlle COLORADO • SINCE 1878 anticipate a State contribution totaling $487K. FEMA approval is now at Congressional level but this is expected to be a formality. • Tree Planting Plan. Allan Gill shared a hard copy of the tree plan. No work will be started until next Spring when Kevin Norby, Chris Lichty and David Dean will stake out where the new trees are to be placed. This plan was shared with the public at the Open House and no adverse comments received. The work will be phased over a 3 to 5 year period other than the trees being funded by CDOT between HWY 36 and hole 16. Most of the trees affecting playability have been removed and Staff assured the Board ongoing pruning and maintenance will be carried out. The large cottonwood tree between the 5th green and the Coal Creek trail has been a problem due to shading and root incursion but was not removed due to its visual importance. • Project Concerns /Issues: none other than as noted above. • RFP for Food & Beverage Concession. Joe reported that the RFP was sent out last week to 30 potential candidates. Only two have made initial enquiries so far with formal responses due by October 2. A meeting with potential responders is planned at the Clubhouse on Sept 17 to inspect the facilities and answer any questions. The Board commented that the F &B strategy should be consistent with Council's desire to have the Clubhouse cater to a wider range of citizens than just the golfers. Opportunities exist to cater for special functions and consider lunch packages for local business and Monarch HS. The RFP states that the contractor has the "first refusal" to cater special events such as tournaments etc. If a 3rd Party then does the catering there are issues with the liquor license, facilities etc. as well as a potential fee to the city. 9. Revised GCAB Resolution The Board reviewed the draft resolution prepared by City Staff that defines the Boards charter, roles and responsibility. There was broad approval of the draft and, with valuable inputs from Council Member Keany and Joe Stevens; the Board unanimously approved some minor changes that emphasize how the Board should work pro - actively with Staff on the Master Plan and the financial situation of the Golf Course. Perry Nelson made a formal motion to approve the revised draft (copy attached as an Appendix to the Minutes) and submit to the City Manager for final updates before it is presented to City Council for adoption. The motion was seconded by Dennis Maloney and unanimously approved. 10. Proposal for Golf Course Tour Joe agreed to schedule a tour of the course when seeding and laying of sod is complete. PARKS AND RECREATION DEPARTMENT • 749 MAIN STREET • LOUISVILLE, CO 80027 (303) 335-4735 • FAX (303) 335.4738 www.Iouisvil leco.gov PARKS RECREATION SENIOR SERVICES 5 OPEN SPACE FORESTRY TRAILS GOLF