Golf Course Advisory Board Agenda and Packet 2014 11 17

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system allows dynamic pricing to be implemented and easy adjustment of tee -time intervals. • The spreadsheet database from Western Golf can be incorporated into the Club Prophet System. • The plan is to do a "soft install" of the selected system at the end of this year. The contract will involve a setup charge and a monthly usage fee but no long -term commitment is required. • Dennis commented that the Indian Peaks website is very good and we should follow that model. Links to the various leagues can be incorporated into the website. 8. Update on Schedule and Completion Date LU predicts that work will be "substantially complete" by the end of October although there will be an extensive check /punch list of outstanding tasks. "Substantially complete" means that all seeding will have been done (with touch -up as needed.) The cart path at the south of Dillon Road at the bridge tunnel will not be complete due to prolonged interaction with CDOT on the bridge. Payment has been made for 85% of the project costs with no payments made in the last month. Final payment is determined by full completion. 9. Scheduling of course Tour The Board requested that a tour of the course be scheduled after the bridges are in place. This should be a public event so that citizens can see progress. Given the lack of daylight in the evenings, it was suggested that this should be a Saturday morning event. A further tour in spring should also be planned. 10. Food and Beverage Suppliers Responses have been received from Sandtrap LLC and Just Hit It Grill as providers of Food and Beverage Services for the golf course. An evaluation team is being set up to receive presentations from the two candidates: Sandtrap on October 28th and Just Hit It Grill on October 30th. Lisa and Dennis accepted their nominations by the Board to be part of the evaluation team and attend the presentations. 11. GCAB New Resolution The new resolution, as reviewed and amended by the Board at the September meeting will be presented to City Council at the October 21 meeting for adoption. 12. Discussion on Opportunities for Volunteer Activities. • Given the past success of the Divots and Dining events, David Dean was encouraged to ask for help in cleanup whenever the opportunity presents itself 6